What are the responsibilities and job description for the Accounting Office Manager position at Milliner Talent Solutions?
Our client located in Greencastle, Indiana is looking for an Office/Accounting Manager who will be the CFO’s right hand— a detail-oriented, proactive professional who thrives in a fast-paced environment. This is not simply an administrative role – this is opportunity to help maintain the operational backbone of the company.
Responsibilities:
- Oversee day-to-day office operations, vendor management, and administrative workflows.
- Manage accounts payable/receivable, delegate processing of invoices, and maintain accurate job cost coding.
- Administer payroll, verify timesheets, and ensure compliance with union and prevailing wage requirements, and coordinate quarterly tax payments with accountants.
- Oversee purchasing and P.O. tracking for materials, vendors, and subcontractors.
- Maintain project documentation — contracts, change orders, insurance certificates, and permits.
- Support HR and onboarding — new-hire documentation, benefits coordination, and recordkeeping.
- Ensure compliance for subcontractors (COIs, W-9s).
- Assist CFO and the outsourced accounting firm with monthly/quarterly/annual close and audit processes.
Requirements:
- 5 years of office management or construction accounting and administration experience (HVAC, electrical, plumbing, or general contracting preferred).
- Bachelor degree in Accounting, Finance, or similar field preferred
- Proficient with accounting/payroll software (Foundation Software or similar).
- Solid understanding of construction purchasing, job costing, and payroll processes
- Strong Excel/reporting skills and attention to detail.
- Excellent communication and organizational skills.