Legal Administrative Assistant (Real Estate)

Miller Johnson, a rapidly growing Midwest law firm known for its entrepreneurial spirit, down to earth culture, and deep-rooted commitment to the communities we serve is looking for a Legal Administrative Assistant for our Real Estate Practice Group. In this role you will be a proactive case partner to assigned timekeepers, owning the administrative workflow that supports the efficient delivery of legal services within the Real Estate Practice Group. This role drives the day-to-day administrative coordination of client and matter activity ensuring deadlines are met, documentation is accurate, and operations run smoothly. Serving as a central point of organization and follow-through, consistently anticipating needs, managing competing priorities, and ensuring continuity of support for their timekeepers.

Key Responsibilities and Essential Functions

• Coordinates calendars for assigned timekeepers, ensuring internal & external deadlines, court dates, and key case milestones are accurately tracked and proactively managed.
• Monitors case progress across multiple real estate and litigation matters, helping ensure timely completion of case-related deliverables.
• Partners with assigned timekeepers to prioritize workload, manage shifting deadlines, and respond to urgent or time-sensitive client matters.
• Manages client intake, matter opening, and billing support functions with attention to detail and timeliness.
• Prepares, edits, proofreads, and assembles practice specific documents and correspondence (e.g., pleadings and closing binders) with a high degree of accuracy and consistency.
• Maintains organized physical and electronic case files, including management of case materials, exhibits, and filing documentation, in accordance with Firm and court requirements.
• Serves as a professional point of contact for clients, opposing counsel, courts, vendors, and internal stakeholders maintaining clear and responsive communication.
• Coordinates scheduling and logistics for client and court related activities (e.g., client meetings and depositions).
• Manages incoming and outgoing correspondence and mail, including court notices, service documents, and case-related communications.
• Coordinates travel arrangements and logistical needs for assigned timekeepers
• Actively participates in team-based coverage, ensuring continuity of support during absences or peak workload periods.
• Shares knowledge and supports process consistency across the legal support team and Real Estate Practice Group.

Education and Experience

• High school diploma or equivalent required
• Minimum of 2 years administrative experience supporting multiple timekeepers (attorneys or paralegals), or practice group/firm operations required
• Prior real estate and/or litigation practice group experience required
• Proficiency in Microsoft Office Suites (including Outlook, Word, and Excel) required
• Proficiency in NetDocs or other document management systems required
• Proficiency with Literia NTD or other automated document formatting systems preferred
• Proficiency with LMS accounting software for time entry and billing preferred

Skills, Knowledge, and other Competencies

• Demonstrates personal responsibility for managing workflows, meeting deadlines, and ensuring matters move forward accurately and efficiently.
• Communicates openly and professionally with attorneys, team members, and clients. Handles confidential information with discretion and exercises sound judgment.
• Maintains composure and effectiveness in a fast-paced, deadline-driven environment. Demonstrates resilience, adaptability, and sound prioritization skills when deadlines shift or urgent real estate or litigation needs arise.
• Produces high-quality, detail-oriented work. Proactively reviews pleadings, filings, correspondence, exhibits, and case materials for accuracy, formatting, and completeness prior to submission.
• Understands how legal support contributes to client service, litigation strategy, and matter outcomes. Anticipates needs and identifies opportunities to improve efficiency and workflow.
• Demonstrates working knowledge of state and federal court rules, filing procedures, scheduling requirements, and litigation support processes.
• Collaborates respectfully with team members, participates in coverage planning, and contributes to a supportive team environment.
• Demonstrates working knowledge of billing timelines, litigation matter lifecycles, and case progression from intake through resolution or trial.

Culture and Benefits

At Miller Johnson, our culture is anchored in our Core Values and how we work together:

Who We Are

Integrity and Candor – We speak the truth

Down to Earth – We stay humble and real

Grit – We push through and get it done

Committed to Excellence – We raise the bar

Committed to Impact – We lift others up

How We Work

Entrepreneurial Mindset – We think like owners

Down to Business – We move fast and stay practical

Rooted and Invested – We build lasting trust

We are committed to fostering an exceptional work experience that includes a healthy work-life balance and an inclusive culture that values uniquely talented team members. We are proud to offer flexible scheduling, paid time off, and annual performance reviews. Our benefit package includes medical, dental, vision, life insurance, short- and long-term disability insurance, paid parental leave, tuition reimbursement, adoption assistance, and a 401(k)-retirement plan.

We are an Equal Opportunity Employer (EOE)