Legal Administrative Assistant

Description: Miller & Chevalier is seeking a highly skilled and motivated Legal Administrative Assistant to provide advanced administrative and document support to timekeepers and the broader legal administrative team. The ideal candidate thrives in a fast‑paced, collaborative environment, brings a strong document processing/production background, and embraces opportunities to expand their skillset as the Firm’s needs evolve.

Responsibilities:

Document Creation & Processing

• Create, edit, revise, redline, proofread, and format correspondence, pleadings, agreements, and other legal documents using Microsoft Office and Firm-supported platforms
• Apply advanced document processing skills, including styles, tables of contents, comparisons, clean/blackline documents, document assembly, and quality control
• Compile, reproduce, and organize documents, notebooks, binders, and exhibits, ensuring accuracy, consistency, and adherence to Firm standards

Billing & Financial Administration

• Support the billing process by entering time, proofreading bills, editing proformas in Billstream, coordinating final invoices with Accounting, and distributing invoices in compliance with OCG
• Process invoices and travel expense reports via Emburse

Practice & Matter Support

• Prepare new client and matter intake forms
• Draft engagement letters
• Assist with due diligence projects

Calendar, Travel & Logistics

• Manage timekeepers’ calendars as needed, including scheduling meetings and coordinating domestic and international travel
• Arrange visa and passport renewals and proactively apprise timekeepers of upcoming commitments

Proactive Practice Management

• Anticipate next steps and follow-up with timekeepers to ensure deadlines and deliverables are met
• Invest in the success of assigned practices by providing reliable, forward‑thinking support

Business Development & Client Support

• Coordinate and assist Marketing with the production of business development and marketing materials
• Maintain and update client contact information in Interaction

Team Collaboration

• Work collaboratively with timekeepers, case managers, and other legal administrative assistants
• Provide back‑up support for team members as workloads and schedules require

Additional Duties

• Reception duties and other Firm-related responsibilities as assigned

Requirements: 

• Bachelor’s degree preferred
• Five (5) or more years of litigation experience; sanctions experience a plus
• Strong document processing/production background in a law firm or professional services environment
• Superior technical proficiency, including:

-     Microsoft Word, PowerPoint, Excel, and Teams

-     iManage (preferred), iTimeKeep (preferred), Billstream, Emburse, and Kofax

• Excellent written and verbal communication skills with a strong command of the English language
• Proven ability to manage multiple priorities simultaneously, both independently and as part of a managed team
• Demonstrated ability to work effectively under pressure and interact professionally with all levels of Firm personnel
• Ability to build cooperative, supportive relationships with colleagues
• Commitment to maintaining confidentiality, discretion, and professionalism
• Positive attitude, approachability, reliability, punctuality, and flexibility to work overtime as needed

Hours: 9:00 a.m. – 5:30 p.m.

Hybrid Schedule: 9 days per month in the office

The expected base salary range for this position is $75,000 to $95,000. The salary offered will be determined based on job‑related factors such as education, experience, qualifications, and certifications or licenses, in accordance with applicable law.

As part of the selection process, candidates may be required to complete assessments evaluating grammar and Microsoft Word document formatting skills.

Miller & Chevalier is an equal opportunity employer. All inquiries are completely confidential. To apply, please email cover letter and resume to: 

Cari Seidman  

Miller & Chevalier Chartered 

900 16^th Street NW 

Washington, DC  20006 

Email:  cseidman@milchev.com