Legal Practice Assistant

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to affect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.

We are seeking a Legal Practice Assistant (LPA) in our Washington, DC office to provide administrative support to our Transactional Finance Practice Group. This position will provide high level support to our attorneys and clients. It’s an excellent opportunity for someone who is a Legal Practice Assistant who enjoys providing executive assistant level support to help manage and organize the administrative work for attorneys.

Legal Practice Assistant Responsibilities:

• Manage attorney workloads and prioritize work to meet all deadlines.
• Manage calendar for attorney’s busy schedule, coordinating meetings with multiple clients or colleagues.
• Preparing correspondence and formatting legal documents including headers/footers, table of contents, table of authorities, red-lining documents.
• Proficient in Microsoft Outlook for calendaring and meeting coordination.
• Perform administrative tasks including opening new matters including initiating conflicts checks, entering attorney time, submitting invoices for payment, and working with our Finance Department to process client billing.
• Handle administrative tasks including preparing paper files for deliveries, filing paper correspondence in files, photocopying, scanning, and preparing mail and packages.
• Compile then send transcripts and closing binders to clients after deals have closed.
• Answer telephones and greet attorney guests.
• Operate office equipment including computer and photocopier.

Legal Practice Assistant Qualifications:

• Minimum 1 year experience in real estate & transactional finance experience preferred.
• Experience working with Fannie Mae and Freddie Mac ideal.
• Experience opening client matters.
• Advanced knowledge of MS Office including Word, Excel, PowerPoint, and Outlook.
• Working knowledge of Zoom
• Experience using NetDocs and Simply Agree a plus.
• Strong proofreading skills and attention to detail.
• Ability to communicate clearly both verbally and in writing with clients and colleagues.
• Ability to work independently as well as part of a team, working collaboratively with others.
• Able to prioritize and execute tasks in a high-pressure environment.

Miles & Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

The salary for this position is $79,300. The salary provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.

Miles & Stockbridge is not currently accepting resumes or assistance from search firms for this position.

Physical Demands: 

While performing the duties of this position, the employee is regularly required to remain in a stationary position or sit for prolonged periods and repeat motions that may include the wrists, hands and/or fingers. The employee is occasionally required to stand and stoop, kneel, or crouch. The employee is frequently required to perform light work that includes lifting and moving objects up to 10 pounds.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.  Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.  Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason.

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Salary : $79,300