Data Entry/Billing Specialist

Overview

Midwest Alarm Services was founded in 1950 in Des Moines, Iowa. Per Mar Security Services acquired Midwest Alarm Services in 1998. Today, Midwest Alarm Services has 15 locations throughout the Midwest and is one of the largest Notifier Distributors in North America. We are a leading life safety company dedicated to providing top-notch fire alarm and life safety solutions across multiple locations. With a strong commitment to protecting lives and property, we pride ourselves on delivering exceptional customer service and maintaining the highest standards in safety and compliance.

Our experts primarily work with contractors, building owners, property managers, and facilities directors to design and implement reliable life safety solutions.

Equal Employment Opportunity Employer / Veterans / Disabled

Job Skills / Requirements

This role is responsible for entering and maintaining accurate job, contract, inspection data, and for preparing and processing customer billing – including standard invoicing, recurring inspection/monitoring billing, and AIA-style progress billing.

Essential Functions and Responsibilities: 

• Enter and maintain accurate data for work orders, contracts, and job files in the company's operations/accounting system.
• Review, approve, process and date agreements for customers. 
• Prepare AIA billing documentation for construction and installation projects, including schedule of values, percentage of completion, retainage calculations, and approved change orders.
• Submit and manage progress billings, invoices, lien waivers, and supporting documentation through general contractor and customer billing portals.
• Track submittal status within each billing portal, respond to rejections or documentation requests, and follow up to ensure timely approval and payment.
• Ensure billing practices align with contract terms and customer requirements.
• Review all customer information and job information at the completion of each job to ensure accuracy. 
• Assist with month-end billing close, reporting, and audit support.
• Maintain customer file information in the paperless filing software system. 
• As this position develops, the employee may be assigned additional duties or special projects as deemed necessary by management. 
• Assume responsibility for understanding and complying with Midwest Alarm attendance expectations. 

Successful candidates must have: 

• Exceptional organizational, problem solving and attention to detail skills.
• Outstanding written and oral communication skills.
• Be able to work efficiently and accurately on your own.
• Flourish in a fast-paced, ever-changing, work environment.
• Exceptional commitment to your attendance is required.
• Submit to pre-employment background check and drug test
• Flexibility to work extra hours to meet deadlines.

 #MIDW

Education Requirements (All)

High School Diploma/GED

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, 401K/403b Plan, Educational Assistance