Secretary, Chief of Police

Position Function/Purpose

To aid in the maintenance of the safety and security of property, employees, students, and visitors of the school district.  To facilitate the efficient operation of the department office and provide clerical services to the Chief of Police and other staff members.  

Major Responsibilities

1.       Process MISD Police reports and citations

2.       Compile information for and prepare the monthly Uniform Crime report to Austin

3.       Maintain monthly logs of incidents/offenses and arrests

4.       Collect time cards and prepare payroll for security and police officers; arrange to collect payment for extra duty security assignments

5.       Issue purchase orders and maintain budget files

6.       Serve as department TCIC/NCIC Terminal Agency Coordinator

7.       Keep attendance records and comp time records for all department personnel; workman’s comp claims

8.       Maintain confidential offender records (adult and juvenile);

9.       Type and process all paperwork for transferring, terminating or hiring personnel

10.    Order and maintain inventory of office supplies, officer uniforms and duty gear; process print requisitions

11.    Make travel arrangements for the Chief and other department personnel as needed

12.    Serve as department records management officer

13.    Answer telephone, screen calls and/or direct to appropriate department personnel

14.    Type reports, correspondence and memos for the Chief and other department personnel as needed

15.    Organize random schedule for campus visits of drug/weapons dog(s); maintain search hours slips for billing verification

16.    Act as back-up/substitute dispatcher (telephone and radio duties; operate TLETS computer system; operate law enforcement CAD system)

17.    Ability to work “flex-hours” as determined by the Chief based on departmental needs and/or activities

18.    Log juvenile arrest reports Process reports needed for expulsion packets

19.    Monitor district cameras

20.    Compile data for tobacco grant

21.    Generate work orders

22.    Input data as required for the racial profiling report

Qualification Requirements

1.       Knowledge of Texas police communications systems

2.       Knowledge of all office skills, including good computer skills

3.       Excellent verbal, written and telephone skills

4.       Ability to work independently with frequent interruptions; self-motivated

5.       Ability to work and communicate effectively with MISD staff, parents, other law enforcement agencies, and the general public

6.       Knowledge of laws and regulations and policies regarding the maintaining, retention and release of police records and information 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations will be made if necessary.  while performing the duties of this job, the employee is regularly required to sit; stand; move throughout the room and/or facility; communicate verbally and electronically; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; kneel, stoop, crouch, and/or crawl; and climb or balance.  Regularly required to lift or exert force of up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.  Regular attendance required.

Equipment used

Computer

Typewriter

 Telephone

Two-way radio

Calculator

Copy Machine

Fax machine

Work Environment

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate.  Must be able to maintain emotional control under stress.  Occasionally required to travel to facilities within the district. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not intended to be an exhaustive description of all work requirements and responsibilities.  Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.