Specialist Accounts Payable

The Specialist Accounts Payable performs duties for the department in support of reconciling invoices and issuing payments according to College policies and departmental procedures.

• Match high volume of invoices and receiving reports to purchase orders, write up and input documents for payment of weekly check distribution
• Check for the required approvals and accuracy of invoices
• Responsible for data input travel reimbursements and expense reports from the athletic department
• Responsible for verifying the accuracy of payment authorizations initiated by the accounting and other departments; verifying accuracy would include checking for proper invoice amounts on payment authorization, past due balances and credit memos, reconciling for utility payments, and ensuring accuracy of attached invoices
• Analyze and research accounts payable issues
• Meet weekly deadlines for the check run
• Act as contact for vendors and college departments seeking information on the status of purchase orders
• Backup for part-time or work-study on mail duties and filing
• Coordinate with Associate Director Accounts Payable to compare check copies to invoices, credit memos, and other payment documents to assure the accuracy of payment prior to check distribution
• Maintain credit memos, apply credits to appropriate future purchases, and request payment for credit that are not expected to be used in near future
• Assist departments with Accounts Payable and Jenzabar questions
• Backup to Associate Director Accounts Payable and other Specialist Accounts Payable
• Other duties as assigned

Required Qualifications:

• Associate Degree or equivalent (60 college credit hours); or high school diploma (or equivalent) and two years of general clerical experience to include data entry; preferably in Accounts Payable
• Computer proficiency to include experience creating and maintaining spreadsheets in Excel
• Proficient 10-Key operation and basic data entry skills
• Attention to detail
• Self-motivated with the ability to multi-task
• Good listening and communication skills
• Must meet weekly deadlines, enter a high volume of data, and have good organizational skills
• Be a team player, and provide good customer service

Preferred Qualifications:

• Some college accounting courses
• Accounts payable or accounting related experience in a high volume environment
• Experience with purchase order procurement

Physical Demands:

• Frequently moves equipment or paperwork weighing up to 20 pounds
• Must be able to remain in a stationary position 50% of the time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
• The person in this position needs to occasionally move from office to other locations on campus
• Office setting
• Duties indoors and some outdoors
• Ability to work extended hours and attend Midland College or community events