Elections Division Clerk, County Clerk's Office

Overview

Business Title: Elections Division Clerk

Civil Service Title: Clerk 1

Location: East Brunswick, NJ

Reports to: Elections Supervisor

Overview:

Performs routine, repetitive clerical work within the Office of the County Clerk to support multiple elections throughout the County, including, but not limited to the General Election, Primary Election, Fire Elections, School Board and more; does other related duties as required. 

Responsibilities

Responsibilities:

• Processing Vote by Mail applications
• Prepare mail-in ballot envelopes
• Updating voter information in a database
• packing election supplies for Election Day
• Addressing voter inquiries

General duties include:

• Enters and/or retrieves information on a computer.
• Compiles information and/or numerical data.
• Receives applications, documents, forms; screens, sorts, and assembles this information for further processing.
• Reviews and checks assigned reports, applications, ballots, and other documents for corrections and completeness; refers problems to a lead worker or supervisor for resolution.
• Provides information in person and over the telephone with the public and professional colleagues.
• Prepares routine reports or assists in the preparation of reports by gathering data, tabulating results, and/or preparing simple charts.
• Maintains records and files.
• Assembles and packs materials for distribution, which may weigh up to more than 25 lbs.
• Performs keyboarding/typing duties.
• May be asked to drive between county buildings for pickups and/or drop-offs, as needed.
• May need to work in different locations to support election processes.
• Represents the Office of the County Clerk at community events and outside functions.
• Performs all other duties assigned by Supervisor.
• May be cross trained to perform other duties within the Office of the County Clerk.

Qualifications

Qualifications:

Applicants should be advised that this position requires the need for flexible hours on an as needed basis beyond standard working hours.  There will be mandatory overtime and blackout periods around the time of the elections.

EDUCATION: Completion of a two or four year college degree.

EXPERIENCE: At least one (1) year of experience in the public sector, political office, or legal office. Strong customer service skills are required.

LANGUAGE: Bilingual fluency in Spanish or Gujarati preferred.

LICENSE: Appointees will be required to possess a driver's license valid in New Jersey.

KNOWLEDGE AND ABILITIES:

Knowledge of relevant State and Federal Election Laws is preferred.

Ability to lift up to 25lbs. for preparing election supplies

Ability to work under pressure with tight deadlines in an evolving office.

Knowledge of office routines, equipment, and practices after a period of training.

Proficiency with Microsoft Office applications.

Ability to manage time effectively and maintain focus on priority endeavors.

Ability to be self-directed and work independently.

Ability to comprehend established office routines and department regulations.

Ability to organize assigned clerical work and develop effective work methods.

Ability to make simple arithmetic calculations and tabulations.

Ability to understand, remember, and carry out oral and written directions.

Ability to perform tasks accurately within prescribed time frames.

Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.

Ability to sort, index, file, and pull varied types of materials using an established filing system.

Ability to operate and perform routine maintenance on office machines and other equipment.

Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.