Data Control Clerk

Overview

Business Title: Data Control Clerk

Civil Service Title: Clerk 1

Location: New Brunswick, NJ

Reports To: Registry Supervisor

OVERVIEW:

Under direct supervision, this position participates in the work of a clerical unit within the County Clerk’s Office, with responsibility for examining, recording, and indexing a wide variety of legal documents related to real property transactions. This includes both physical and electronic filings, with a strong focus on accuracy, compliance with New Jersey State laws, and adherence to established recording standards and office procedures. The employee may also assist with research tasks, respond to inquiries, and provide general support to ensure efficient daily operations. Performs all other duties as required.

WORKING CONDITIONS:

Work is performed in a standard office environment during regular business hours, with generally low noise levels and minimal distractions.

May involve prolonged periods of sitting and computer use with occasional lifting of files or office materials.

GENERAL DUTIES & RESPONSIBILITIES:

• Establishes controls over input/output of a data processing
• Screens, edits, and validates input and output of a data processing
• Regulates workflow in accord with operating
• Initiates corrective procedures with data originating
• Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Occasional interaction with the public, real estate professionals, and other government offices.
• May be asked to drive between county buildings as needed.
• May need to work in different locations to support processes within the Office of the Clerk.
• Represents the Office of the County Clerk at community events and outside functions.
• Performs all other duties assigned by Supervisor.
• May be cross trained to perform other duties within the Office of the County Clerk.

REQUIREMENTS:

EXPERIENCE: One (1) year of clerical or data processing experience. Familiarity with legal documents related to real estate and property ownership preferred.

EDUCATION: Completion of a two-year or four-year degree.  A copy of the college diploma or transcripts will be requested during the interview process.

LICENSE: Valid NJ Driver’s License.

KNOWLEDGE AND ABILITIES:

Strong attention to detail and accuracy in data entry and record-keeping.

Ability to apply regulations and legal standards to document processing.

Ability to perform basic mathematical calculations.

Ability to pass a reading comprehension test.

Knowledge of the basic operation of computers and standard office equipment.

Ability to analyze data and to reason logically.

Ability to communicate data preparation instructions to other units.

Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Ability to establish and maintain effective and courteous working relationships with team members and the general public. Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.

The anticipated starting base pay for this position is:

• $42,000-$50,000 per year, depending on experience and qualifications.

Benefits: You can build your own future while helping to build the future of your community. With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need. The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Middlesex County is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other characteristic protected by law.  

Salary : $42,000 - $50,000