What are the responsibilities and job description for the Finance Coordinator position at Microbot Medical?
Microbot Medical is a cutting-edge medical device endovascular robotic company, seeking an experienced, motivated, and enthusiastic Finance Coordinator to join our team.
We are on a mission to redefine endovascular procedures with the LIBERTY® Endovascular Robotic System, the world’s first single use, remotely operated endovascular robotic system, currently cleared by the FDA, that enables precise vascular navigation while reducing radiation exposure and physical strain.
About the Role:
We are seeking a Finance Coordinator to support our day-to-day bookkeeping activities. This role serves as a key liaison between internal teams, external service providers, and the bookkeeping firm, ensuring accurate financial documentation, efficient administrative processes, and smooth office operations.
The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced medical device environment. They will be responsible for coordinating accounts payable documentation, maintaining organized records, supporting month-end bookkeeping processes while ensuring compliance with company policies and procedures.
Essential Functions and Responsibilities:
- Collect and organize invoices, receipts, and financial documents
- Serve as the main contact between the company and the bookkeeping firm
- Upload and manage invoices in Priority ERP
- Upload payments and manage payment workflows through Bill.com
- Review and collect travel expense reports and related receipts
- Collect Visa/credit card receipts and support documentation
- Follow up on missing documents from employees and suppliers
- Maintain organized digital and physical records
- Monitor accounts for payable documentation and ensures timely submission for processing.
- Assist with audit preparation by organizing and providing required financial documentation.
- Identify and implement process improvements to enhance administrative and bookkeeping efficiency.
- Perform other job-related duties assigned from time to time, within your scope of practice.
Qualifications:
- 3 years of proven experience as a finance coordinator, or relevant role.
- Basic experience with Priority ERP, or similar ERP system (i.e. NetSuite, Microsoft Dynamics 365, or SAP).
- Experience working with Bill.com, preferred
- Strong organizational and administrative skills.
- High attention to detail and accuracy.
- Good communication and follow-up abilities.
- Proficiency in Excel and Office tools.
- Highly organized, proactive, and collaborative mindset.