What are the responsibilities and job description for the Finance Administrator position at Michael Sullivan & Associates LLP?
The Finance Administrator / Full Charge Bookkeeper supports the Director of Finance and Controller with full-cycle accounting and compliance, including managing AP/AR, performing bank and IOLTA reconciliations, posting receipts and disbursements, and maintaining revenue, WIP, and AR schedules. This role prepares monthly financial workpapers, assists with month-end close, and supports related-party accounting, while also processing employee expenses (Concur), issuing payments (check, card, ACH, wire), and preparing and filing local and state reports and taxes. The position also researches and resolves discrepancies, identifies process improvements, and maintains strong internal controls and confidentiality.
The FA Will
Why are you still reading?
We would love to hear from an experienced Client Services Specialist like you! Please submit your resume and cover letter by clicking the apply button.
No calls or faxes, please.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment.
Michael Sullivan & Associates LLP provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.
The FA Will
- Generate financial reporting schedules for monthly, quarterly and annual reports.
- Maintain with the DOF the Revenue Summary reports including revenue, write-offs and income, and balance of WIP and AR.
- Ensure the accurate and timely processing of federal, state and local government agency reporting requirements, including annual CA 571 and related taxes for each office location, local business licenses, Census reports, Environmental reports and taxes as well as any other reports required to keep the firm in compliance and good standing with said agencies.
- Oversee the IOLTA account together with Billing Supervisor.
- Manage financial reporting for related party entities, including IEA and property holding entities.
- MUST RESIDE IN CALIFORNIA* SoCal preferred, but not required
- Prepare and post receipts, deposits, purchase orders, invoices, refunds, and other standard bookkeeping tasks.
- Oversee bank accounts, including IOLTA.
- Issue payment via check, credit card and ACH/Wire as needed.
- Manage accounts receivable and accounts payable.
- Review and process EE expense reports using Concur.
- Prepare, track, and reconcile ledgers and budgets.
- Maintain accrual schedules workbook.
- Create financial and inventory reports.
- Prepare and file company local and state tax documents.
- Identify and correct miscalculations and financial discrepancies.
- Develop and streamline operational efficiencies.
- Stay current with all regulations, requirements, and laws.
- Bachelor’s degree in finance, accounting, or similar; or proven work experience as a finance administrator or similar.
- Practical experience with accounting software (such as QuickBooks), databases (such as MS Access) and demonstrated proficiency in Excel.
- Able to quickly learn and adapt to new software and processes.
- A solid understanding of bookkeeping procedures including crediting and debiting appropriate accounts, posting entries to ledger accounts, and reconciling accounts.
- Effective written and verbal communication skills.
- Works well in a team environment and with upper management.
- High level of critical thinking and logical analysis.
- Excellent organizational and time management skills.
- Able to work well under pressure and meet all deadlines.
- Maintains the highest standards of compliance and confidentiality.
- Dental, Medical, and Vision Insurance
- Life Insurance
- Paid Time Off
- 11 Paid Holidays
- 401(k) Employer Matching after 1-year
- Bonus Opportunities
- Regular Catered Meals
- Flexible Spending Account
- Career Advancement
- Continuous Training/Learning
- Employee Discount
- Potential to Work Remotely
- Holiday Parties
- Employee Referral Program
- Free Snacks & Beverages
- Cell Phone Reimbursement
- Military Leave
- Premium Office Location
- Ease of Access to Public Transit
- Casual Dress Code
Why are you still reading?
We would love to hear from an experienced Client Services Specialist like you! Please submit your resume and cover letter by clicking the apply button.
No calls or faxes, please.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment.
Michael Sullivan & Associates LLP provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.
Salary : $31 - $45