What are the responsibilities and job description for the Administrative Assistant position at MG Recruiting Source?
MG Recruiting Source is partnering with a well-respected commercial construction firm in Minneapolis to hire an Entry-Level Administrative Assistant. This is a great opportunity for someone early in their career who is organized, reliable, and eager to grow professionally within a collaborative office environment.
This role supports multiple departments and plays a key part in keeping daily operations running smoothly. The company is known for its people-first culture, long-term employee development, and positive workplace environment.
Key Responsibilities
- Manage schedules, meetings, and attendance tracking
- Open, distribute, and coordinate incoming and outgoing mail and deliveries
- Maintain office, breakroom, and meeting room supplies
- Manage corporate databases, reports, records, and correspondence
- Assist with editing and updating internal and external materials and presentations
- Coordinate company-sponsored meals and events
- Accurately prepare and process AIA contracts
- Enter new projects and purchase orders into internal systems
- Maintain office equipment and coordinate service as needed
- Create billing files weekly
- Provide front-office support including answering phones and greeting visitors
- Assist HR, Marketing, and Executive teams with administrative tasks
- Follow established processes, reporting standards, and risk-mitigation procedures
Qualifications
- High School Diploma or equivalent
- Strong written and verbal communication skills
- Highly organized with strong attention to detail
- Ability to work independently and manage multiple priorities
- Positive, team-oriented attitude with flexibility to take on new tasks
- Proficiency with Microsoft Word and Excel
This position is ideal for candidates seeking their first long-term administrative role with room to grow.
What’s Offered
- Starting salary of $45,000/year
- Full benefits package (including medical, dental, 401(k), paid time off)
- Employer contribution toward medical insurance
- Paid parking or transit support
- Friendly, team-based office environment
- Clear opportunities for advancement and professional growth
Salary : $45,000