Office & Administrative Support

Job Overview

We are seeking a detail-oriented and highly organized Office & Administrative Support person to manage the administrative flow of our shipping and order processes. This is a 100% office-based role that plays a key part in keeping daily operations accurate, organized, and on schedule.

While you will serve as the primary point of contact for incoming calls and visitors, this is not a traditional front desk position. The role requires constant engagement with order entry, document preparation, and coordination with internal teams to ensure orders are processed correctly from start to finish.

This position is best suited for someone who thrives in a fast-paced office environment, can manage multiple priorities at once, and takes ownership of their work without needing close supervision.

Core Responsibilities

• Order Coordination: Enter, update, and verify customer orders in a web-based system with a high level of accuracy
• Shipping Documentation: Prepare and review shipping and export paperwork, ensuring all details are complete and correct before release
• Office-Based Logistics Support: Coordinate with the warehouse team and carriers from the office to keep orders moving smoothly
• Administrative Operations: Maintain organized records, complete data entry tasks, and support day-to-day office functions
• Front Office Coordination: Answer and direct calls, and manage the check-in/check-out process for drivers and visitors efficiently

What This Role Is (and Isn’t)

• ✔ Office-based, detail-driven, and task-focused
• ✔ A mix of customer interaction and behind-the-scenes coordination
• ✔ Requires independent thinking, prioritization, and accuracy
• ✘ Not a passive front desk or “sit and wait” role
• ✘ Not a warehouse or physical labor position

What Success Looks Like

• Orders and documents are accurate and completed on time
• Daily tasks are managed without constant direction
• Communication with internal teams and drivers is clear and efficient
• Workflows stay organized even during high-volume periods
• Demonstrates the ability to handle frequent task-switching in a fast-paced environment without errors or loss of efficiency.

Requirements

• 1 year of office administration or similar experience
• Strong multitasking and organizational skills in a fast-paced environment
• Proficiency in Microsoft Office and ability to learn new systems quickly
• High attention to detail and accuracy
• Clear and professional communication skills
• Ability to work independently and manage competing priorities
• Basic math skills (inventory counts, weights, etc.)

Schedule

Monday–Friday, 8:00 AM – 5:00 PM Rotating extended hours (2–3 days/week) and 1 Saturday per month required

Benefits

• Paid time off
• Retirement plan

Projected Start date: August 31, 2026

How to Apply – PLEASE READ CAREFULLY

Please upload into Indeed a PROFESSIONAL ONE TO TWO PAGE RESUME highlighting your previous office experience, concentrating on multi-tasking and attention to detail capabilities.

Deadline to Apply: July 25, 2026

Pay: $19.00 - $21.00 per hour

Benefits:

• Paid time off
• Retirement plan

Experience:

• Multitasking: 1 year (Required)
• Office: 1 year (Required)

Ability to Commute:

• Monte Vista, CO 81144 (Required)

Work Location: In person

Salary : $19 - $21