Training & Quality Assurance Specialist

SPA EXTERNAL POSITION POSTING

DATES POSTED: 06/26-07/07/2026

Job Title

Training & Quality Assurance Specialist

Salary Range

$88,023 - $110,232

Division: Customer Services Grade: SPA - 3

Schedule: Full-Time Shift: M-F; 1st Shift

Reports To

Supervisor, Training & Quality Assurance

Job Code: 10013086

Position Summary

Under limited supervision, the Training and Quality Assurance Specialist is responsible for developing training documentation, delivering formal training in a classroom setting, and performing Quality Assurance evaluations for both new and existing employees across the Customer Services Division. This position will evaluate employees to identify performance gaps and strengths and collaborate with supervisors to assist employees in meeting or exceeding established performance standards. The Training and Quality Assurance Specialist will also provide division-wide refresher training for new and updated job-related documents, procedures, and technology implementations.

Education

• Required - High School Diploma or General Education Diploma (GED) and
• Preferred - Bachelor's Degree in Business, Education, or a related field.
  
  

Minimum Requirements

• Required - Minimum of 3 years of experience in a customer experience field. and
• Preferred - Experience with documentation development, classroom training and quality review. and
• Preferred - Experience in a corporate training and development role.
  
  

Licenses, Certifications and/or Testing

• Required - Have and maintain a valid driver’s license Upon Hire
• Required - Employee(s) in this position are covered under the Department of Transportation Drug and Alcohol testing provisions. This includes post-offer, random, post-accident, reasonable suspicion, follow-up, and return to duty testing. Upon Hire
• Required - Pre-employment Background Check & Drug Screen Upon Hire
  
  

Knowledge, Skills And Abilities

• Efficient written and verbal communication skills, in English, to assist internal and external customers, co-workers and management professionally, regardless of provocation. Written and verbal communication skills will include presenting information to a group individually and responding to questions. (Advanced proficiency)
• Ability to coach, motivate and support the development of District employees.
• Ability to manage multiple projects simultaneously and adapt to competing priorities.
• Demonstrate ability to provide high quality customer service, both internal and external, by combining excellent problem solving and decision-making skills with a strong desire to help others.
• Demonstrate the ability to analyze and develop documentation to fit the needs of the audience.
• Demonstrate a basic understanding of customer billing, such as account auditing and billing adjustments, and techniques to resolve difficult customer account issues.
• Demonstrate an ability to work independently with efficient time management skills, meeting deadlines and ensuring quality controls.
• Proficiency with personal computers, tablets, and/or other electronic devices to include familiarity with, but not limited to, Microsoft Office Suite (Excel, Outlook, Word) and enterprise wide software (e.g., SAP). (Intermediate proficiency)
• Good working knowledge of SAP is preferred; those with previous SAP experience will be given preference. (Intermediate proficiency)
• Ability to learn new or upgraded computer software as required.
  
  

Essential Functions

• Develop and update training documentation for the Customer Services Division as needed.
• Develop and update trainee goals and objectives; evaluate progress and provide additional training as appropriate.
• Provide interactive training sessions in individual or group settings.
• Develop customized training sessions when needed.
• Assess comprehension and knowledge obtained through training and quality checks by evaluating each individual's competency of skills prior to approving transition to assigned area.
• Perform quality analysis by gathering and integrating data from various sources to assess the accuracy and quality of the Customer Services Division processes by monitoring customer accounts, system reports and functions.
• Conduct scheduled quality assurance audits of phone calls, emails, future communication channels, processes, workflows, and individual work performance to identify non-conformances and root-cause analysis.
• Monitor, maintain, review, and document individual employee performance, provide individualized metric results to each employee and management and identify performance successes, deficiencies, and areas for continuous improvement.
• Collaborate with supervisors and provide feedback for annual appraisals and when additional training has occurred for a coaching plan or performance improvement plan (PIP) during the appraisal period.
• Update job knowledge by participating in educational opportunities, reading professional publications, and maintaining personal networks; remain abreast of regulatory changes and industry best practices.
• Provide workflow guidance to employees across the Customer Services Division.
• Recognize and acknowledge the efforts, contributions and ideas of employees.
• Handle confidential information and lead by setting a good example.
• Fulfill responsibilities common to all Supervisory, Professional, and Administrative positions as stated.
  
  

Required For All Jobs

• Perform a variety of other duties as assigned
• Understand and comply with all District policies and procedures
  
  

Skills

In contributing to the objectives of the District, this role is responsible for the initiation, cultivation, and maintenance of strong relationships of a business and professional nature. This position requires good communication skills and tact in order to maintain professional relationships with the following, but not limited to:

• Board of Directors
• All levels of District
• Internal and external customers
• Federal, State, and local agencies
• Community organizations and partners
• Consultants, contractors and other third-party organizations that fall within the scope of this role
• Professional, industry, trade, and civic associations
  
  

Physical Demands

• Stationary Position - Occasionally
• Move/Traverse - Occasionally
• Stationary Position/Seated - Constantly
• Transport/Lifting - Rarely
• Transport/Carrying - Rarely
• Exerting Force/Pushing - Rarely
• Exerting Force/Pulling - Rarely
• Ascend/Descend - Rarely
• Balancing - Rarely
• Position Self/Stooping - Rarely
• Position Self/Kneeling - Rarely
• Position Self/Crouching - Rarely
• Position Self/Crawling - Rarely
• Reaching - Rarely
• Handling - Occasionally
• Grasping - Occasionally
• Feeling - Rarely
• Communicate/Talking - Constantly
• Communicate/Hearing - Constantly
• Repetitive Motions - Frequently
• Coordination - Frequently
  
  

Physical And Environmental Requirements

• Office: Work is primarily performed in an office setting amid normal conditions of dust, odors, fumes, office lighting and noise.
  
  

Hybrid Flexible Work Arrangement

Job may be eligible for a hybrid in-office and work from home flexible work arrangement.

• Please ensure the application is filled out thoroughly to be considered for this position
  
  

An Equal Opportunity Employer “Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation"