What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Metropolitan Transportation Network, Inc.?
A lot of exciting things are happening at Metropolitan Transportation Network (MTN) and we’re looking for an Administrative Assistant / Receptionist to join our team.
We offer a casual environment, competitive pay and benefits, and more!
The ideal candidate must be self-motivated, approachable, and professional with excellent phone, communication, clerical skills, attention to detail and ability to juggle multiple tasks and demands. Excel experience is required, along with Accounts Payable experience, and timely and accurate Data entry experience.
The primary focus of the position is to answer phones, greet customers, and maintain the front reception area and office, along with administrative support to Finance, Human Resources, and Operations.
Role and Responsibilities:
- Answering phones, greet, and direct guests
- Filing and organization
- Data Entry (10-key)
- Reconcile vendor statements; assist Finance manager with AR/AP
- Assist with scanning documents into Versa Tran (fleet management software)
- Create and maintain various lists / data in Excel
- Order and maintain office supplies
- Manage office vendors and account relationships
- Assist with event set-up
- Performs general clerical duties associated with distributing mail, packages maintain printer, copier, toner, freight, shipping, etc.
- Maintains neat appearance of reception area and other general office areas
- Supports an environment of genuine customer connection. Provides information to employees and acts as an empowered team member, exercising decision-making skills to seek and understand workplace standards.
- Responsible for setting own project deadlines
- Supports Operations, Human Resources, Transportation, Safety, and Shop with administrative task and projects.
- Perform all other assignments & responsibilities as directed by Manager
Requirements:
- 2 – 4 years front desk and administrative experience
- Proficient in Microsoft Office (Word, Excel, Power Point)
- Excel experience required (basic to intermediate)
- Accounting Experience a plus
- 1 – 2 years of data entry experience
- QuickBooks software experience (preferred)
- Self-starter, understands accountability
- Excellent written and verbal communication skills
- Ability to maintain confidential information
- Strong organizational skills
- Detailed Oriented
- Time management skills
- Punctual and reliable
- Comfortable meeting and engaging with new people
- Warm and engaging demeanor with the ability to assess circumstances, empathize and offer help.
- Utilizes a high attention to detail as well as strong interpersonal skills
- Has a positive attitude and a strong sense of urgency in resolving any issues that arise
Benefits:
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Paid Time Off
Schedule / Job Type /Pay
- Fulltime
- Hourly Position; Pay Range $18 - $24 per hour
- 8-hour shift
- Monday through Friday, 8:00 AM to 5:00 PM
ABOUT METROPOLITAN TRANSPORTATION NETWORK, INC.
Metropolitan Transportation Network, Inc. was founded as a private, minority-owned firm in 2004. The company initially provided transportation service to specialized customers, including homeless students, those with special needs, and the general student population. Current customers include public, charter, and private schools providing both regular and special education.
Job Type: Full-time
Pay: $18.00 - $24.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $24