Administrative Assistant

POSITION DESCRIPTION

The Office Manager is accountable to the principal of the school to which assigned, and supports the vision of Messmer Catholic Schools and the building principal. The Office Manager will own daily building operations and support day-to-day needs in running the operations of the school.

POSITION RELATIONSHIPS

• Reports to: Building Principal
• Coordinates with: Building Principal and Assistant Principal(s), other office staff, and maintenance staff, security
• Hours: TBD

ESSENTIAL RESPONSIBILITIES AND DUTIES:

• Serve as the point person for student transportation. Manage and update the master bus list. Serve as the liaison between the school and the bus company. Assist parents with all bussing questions and concerns. Ensure adequate bus supervision during morning and afternoon transitions.
• Manage late student pick ups, documentation, and communicate to the business office about billing.
• Coordinate and manage picture day
• Manage field trips. Work with the Principal for approval of field trips.  Meet with teachers to ensure the checklist is complete. Confirm with the business office about bus requests. Communicate to the kitchen with any lunch adjustments. Collect field trip permission forms and store. Place field trips on the school’s master calendar.
• Summer school liaison - manages the sign up sheet for enrollment.
• Manage student birthday celebrations. Update bulletin board, maintain monthly list and celebrations.
• Manage/receive money from parents, students, and staff and submit money to the business office. Follow all MCS money handling procedures.
• Trains and supports building administrative assistant
• Organize and manage parent/teacher conference sign-ups
• Manages all parent forms and ensures contact information is up-to-date
• Manages office ordering and maintains and supplies the teachers supply closet
• Ensures teacher work room is clean and fully stocked
• Oversees organization and logistics of all school wide family events. Participates and is the main point person. (Main point person is Principal, but will work hand in hand with logistics)
• Anything about doing a facilities walk through with Eric/maintenance 2x monthly
• Other duties/tasks as assigned by Principal or designee

We strive to attract and retain a highly skilled faculty and staff that can respond to the needs of our students and community. As a benefit-eligible Messmer employee, you will have access to a wide array of benefits, including:

• Life, health, dental, and vision insurance
• 403b matching program
• Flexible spending or health savings accounts
• Annual tuition reimbursement program

MINIMUM QUALIFICATIONS

• Required Education Qualifications: High School Diploma or equivalent
• Preferred Qualifications: Post high school education such as Associate or Bachelor Degree.  Ability to speak Spanish is preferred.
• Experience: Proven experience as an office manager or administrative assistant
• Skills:
  • Ability to maintain confidentiality and work in a professional manner with a diverse population of children, families and adults
  • Possess the ability to establish a rapport with children, parents, and other staff, while maintaining appropriate boundaries
  • Excellent written, verbal communication, and listening skills with keen attention to detail
  • Ability to communicate and work in multiple settings and environments
  • Lifelong learner who is reflective and always looking to improve
  • Proficiency in MS Office & Excel and Google platforms
  • Attention to detail and problem solving skills
  • Excellent time management skills and ability to multitask and prioritize work
  • Strong organizational and planning skills in a fast-paced environment
  • Must believe in Christian-based philosophy and principles and extend those to students and families
  • Experience working in an urban school environment, including general knowledge of issues facing at-risk youth, is desired.