PCF ADMINISTRATIVE SPECIALIST

Overview Of Mesa County Public Health

Mesa County Public Health was formed in 1948 as a political subdivision of the State. We provide a wide range of public and environmental health services to Mesa County residents and, in some programs, the region.

Mesa County Public Health is a leader in our community, our region, and throughout Colorado. We are committed to upholding standards that align our actions with our mission, vision, and values. We are an efficient and innovative organization and we are very proud of the work we do. We have high expectations of our leaders, our peers, and ourselves. We believe in the power of community partnerships to develop sustainable solutions for our residents. Mesa County Public Health employees believe in the principles of Epidemiology, support evidence-based interventions, and advocate for healthy lifestyles at the personal and community levels.

Our Vision: Mesa County is a supportive community that promotes a healthy environment where everyone can flourish.

Our Mission: Understanding, promoting, and protecting the health of the community.

Our Values

Respect: We treat our staff, community, and partners with dignity, respect, and empathy.

Collaboration: We work collectively for the mutual benefit of the community through sharing information, responsibility, and resources.

Innovation: We empower staff to creatively approach and solve health problems facing our community.

Accountability: We are reliable and transparent with our community and partners.

Job Summary

The Partnership for Children and Families (PCF) is the Early Childhood Council for Mesa County. This position will promote the collaboration of the PCF among the various agencies helping to provide Early Childhood Education services for the community from birth to age eight. Performs a variety of directed administrative, management, and professional functions to support the internal operations of PCF. This position will serve as a liaison to MCPH as the fiscal sponsor. This position will support the administrative and communication functions of PCF and directly support the team supervisors and PCF Director, including grant, contractual, and fiscal coordination and oversight.

***The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. ***

• **Manage external listservs**
• **Manages internal and external communication and correspondence, including team emails and internal referrals.**
• **Track and monitor fiscal sponsor reports of revenue and PCF expenditures, advising on budgets, expenses, and financials for PCF grants.**
• **Serve as a liaison to the County to coordinate with finance, procurement, and contracting for formal documents.**
• **Contribute to grant management and inform strategic planning, growth, and maintenance of the programs.**
• **Assist team leaders in various daily duties, team functions, trainings, events, and representations.**
• **Coordinate event planning and scheduling, including the Early Childhood Steering Committee.**
• **Assist in the management of all statutorily required documents and processes of PCF, including but not limited to early childhood council bylaws, memorandums of understanding, and fiscal agreements.**
• **Prepares and submits meeting agendas and minutes.**
• **Develop an understanding of all required computer systems.**
• **Maintain detailed records of multiple tracking systems and process payment systems.**
• **Assists the supervisors and Director in the daily operations of PCF as requested in activities and projects to meet grant objectives.**
• **Consciously creates a workplace culture consistent with the vision, mission, and values of all early childhood services within PCF.**
  
  

**NON ESSENTIAL JOB FUNCTIONS**

• **Participates in emergency planning and response activities.**
• **Participates n agency-wide activities that may include strategic planning, quality improvement, and/or staff development, as appropriate.**
• **Completes necessary training through FEMA, including Incident Command Structure (ICS) courses.**
• **When a local declaration of emergency or disaster is declared by County leadership, employees may be required to work as part of the National Incident Management System (NIMS).**
• **Performs other duties as assigned.**
  
  

**MINIMUM QUALIFICATIONS REQUIRED**

**Education and Experience**

• **Bachelor's degree in a related field or equivalent experience/training**
• **Bachelor's degree preferred**
• **More than 3 years of related experience**
  
  

**OR**

• **Any combination of education, training, and experience that provides the knowledge, skills, and abilities required for the job.**
  
  

**Computer and Technology**

• **Advanced knowledge and ability to use Microsoft Office applications, including Word, Excel, and PowerPoint.**
• **Experience with Google Applications, including Gmail and Drive.**
  
  

**PHYSICAL REQUIREMENTS and WORKING ENVIRONMENT**

• **This position requires standing, stooping, sitting, bending, twisting, and lifting to 10 pounds.**
• **Work is generally confined to a standard office environment. **
• **May be exposed to communicable diseases and infections.**
  
  

In Compliance With The Equal Pay For Equal Work Act The Following Items Can Be Used As a Determining Factor In The Starting And Ongoing Wage Of An Employee Working In This Position

A seniority system that rewards employees based on length of employment.

A merit system that rewards employees for exceptional job performance.

Education, training, or experience to the extent that they are reasonably related to the work in question.

Another factor related to job performance or business operations, such as paying a shift differential to workers on less popular shifts

This position includes is eligible for the Mesa County benefits package which includes the following:

• Medical
• Dental
• Vision
• Retirement
• Paid Sick Leave & Vacation Leave
• Life Insurance
• Long Term Disability