Accounts Payable Manager

Company Overview

Merrill Steel is a leader in the fabricated steel business, dedicated to providing best-in-class products and services. We value integrity, respect, support, and accountability, striving to create a rewarding workplace while benefiting the communities we serve.
Summary

We are seeking an Accounts Payable Manager located in the US to oversee our accounts payable processes. This role is vital in ensuring accurate financial operations and contributes significantly to our mission of delivering exceptional value to our customers.
Position Overview:

The Accounts Payable (AP) Manager is responsible for managing the company’s disbursement processes to ensure accurate and timely payments. This role plays a key part in maintaining effective cash flow management by ensuring invoices are properly recorded with correct general ledger and tax codes. The AP Manager also serves as a control point for verifying purchase orders, ensuring accurate pricing and receipt of goods or services to prevent overpayment.

This position interacts regularly with both external vendors and internal departments, requiring strong relationship management and communication skills. Additionally, the AP Manager is expected to identify and capitalize on early payment discount opportunities to support cost-saving initiatives.

Key Responsibilities:

Accurately process and record vendor invoices using appropriate general ledger and tax codes.

Review purchase orders to ensure correct pricing and receipt of goods/services, preventing overpayments.

Maintain strong relationships with vendors and internal stakeholders to support smooth operations and resolve discrepancies.

Monitor payment schedules and take advantage of early payment discounts to optimize cash flow.

Assist with month-end closing and reporting related to accounts payable.

Support continuous improvement initiatives within the AP process.

Job Duties:

• Oversee full-cycle accounts payable processing on a weekly basis, including both purchase order (PO) and non-PO invoices.
• Contribute to AP automation initiatives to enhance efficiency and accuracy.
• Ensure timely and accurate entry of vendor invoices into the ERP system for proper general ledger (GL) reporting.
• Assign invoices to appropriate internal reviewers and monitor approval workflows.
• Prioritize invoice payments based on cash discount opportunities and vendor terms.
• Investigate and resolve invoice discrepancies, coordinating corrective actions as needed.
• Manage credit memos and vendor refunds to maintain accurate account balances.
• Serve as a point of contact for vendors regarding invoice issues and payment inquiries.
• Set up new vendors in the ERP system and ensure receipt of all required compliance documentation (e.g., W-9s, insurance certificates, credit applications).
• Collaborate with procurement to administer and maintain valid tax exemption certificates.
• Reconcile PO, receipt, and invoice discrepancies to facilitate timely PO closures.
• Audit invoice and PO coding to ensure accurate GL, job, and equipment allocations.
• Administer company credit card programs and process weekly/monthly statements.
• Partner with procurement and operations teams to support cross-functional initiatives.
• Perform monthly vendor statement reconciliations to ensure account accuracy.
• Conduct annual IRS 1099 review and support year-end filing processes.
• Monitor and manage the AP email inbox to ensure timely response and processing.
• Assist with general ledger reconciliations and other tasks as assigned by the Accounting Manager.
• Support the annual financial audit by collaborating with accounting team members and providing necessary documentation.
• Collaborate with the Accounting Manager and CFO to identify inefficiencies in current workflows and implement process improvements that enhance operational effectiveness.

Requirements and Skills:

Associate’s degree in Accounting or Finance from an accredited institution, or equivalent professional experience.

Minimum of 5 years of progressive experience in accounts payable or a related accounting function.

Strong analytical and problem-solving abilities, with a continuous improvement mindset.

Demonstrated ability to follow established policies and procedures while maintaining effective internal controls.

Capable of working independently and collaboratively within a team environment.

Proven ability to handle sensitive and confidential information with discretion.

Excellent verbal, written, and interpersonal communication skills.

Highly organized, with the ability to manage multiple priorities and meet deadlines under pressure.

Proficient in Microsoft Excel and other business applications; prior experience with ERP systems is preferred.

Familiarity with sales and use tax regulations is a plus.

Call-To-Action: If you are ready to take your career to new heights with us at Merrill Steel, we invite you to apply today and be part of our mission-driven team!

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $65,000 - $80,000