What are the responsibilities and job description for the Accounts Payable Manager - 399 position at Hoffmaster?
JOB REQUIREMENTS: Accounts Payable Manager - 399 Primary Purpose of the
Role The Accounts Payable (AP) Manager has an advanced level of
knowledge and understanding of all aspects of the procure-to-pay cycle
and has accountability for vendor management, invoice transactional
processing, payment processing, 1099 tax reporting, audit support, and
can support and maintain various systems used to support the AP
function. This individual will also collaborate with various
departments, including procurement, treasury, tax, and financial
accounting on continuous improvement activities and recommend policies
and procedures to ensure accuracy and efficiency in the procure-to-pay
process. Essential Job Duties \* Create/ maintain vendor records and
obtain required W-9/1099 documentation as required by policies and
procedures. \* Build collaborative relationships with vendors to
strategically drive efficient vendor payment methods and answer
inquiries to resolve issues. \* Oversee the end-to-end AP procedures
using the Esker AP automation platform for data capture, touchless
processing, and electronic workflows. \* Optimize AP Workflows with
Esker to monitor and track key performance indicators (KPIs) including
touchless rates, on-time payment percentages, and average processing
times to identify areas of improvement and optimize operations. \*
Review and validate weekly and ad-hoc payment submissions for
completeness and accuracy, while also validating amounts with Treasury.
\* Track invoices at period cut-offs and ensure weekly/monthly deadlines
are met. \* Ensure month end work, including posting invoices, preparing
accruals, and performing general ledger reconciliations, are completed
timely and accurately. \* Administer the employee Travel & Expense
(Concur) and Pcard solutions. \* Provide support to new and existing
vendors related to the Virtual Card solution. \* Serve as the key point
of contact for OnBase in the AP department, collaborating with IT and
other teams on system enhancements, upgrades, and troubleshooting. \*
Support Tax in providing the annual 1099 documentation necessary for
filing. \* Complete annual and on-demand audit and documentation
requests. \* Train and support AP Associates as needed. \* Ensure SOP
documentation for all Accounts Payable procedures are maintained. \*
Ensure standardized processes are being followed across the organization
within the Procure-to-Pay cycle to ensure compliance with company
policies, accounting standards and relevant regulations. #HGISalary2920
Learn more about Hoffmaster\'s multiple locations ! Let\'s
connect! At Hoffmaster, we believe every person deserves to feel
successful. That\'s why we provide a total rewards package designed to
support our employee\'s success -at work, at home, and in life. This
includes: Medical, Dental, Vision, Life and Disability insurances,
Tuition and Student Loan repayment assistance, Physical and Mental
wellness programs, Paid vacation and holidays, Employee Assistance
Program, And More. Learn More About Our Benefits At
HoffmasterBenefits.com ! The above information on this description has
been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain
or be interpreted as a comprehensive inventory of all duties,
Responsibilities, And Qualifications Required Of Employees Assigned To
this job. Reasonable Accommodations Statement: To accomplish this job
successfully, an individual must be able to perform, with or without
reasonable accommodation, each essential function satisfactorily.
Reasonable accommodations may be made to help enable qualified
Individuals With Disabilities To Perform The Essential Functions. Equal
Opportunity Employer, including Veterans and Individuals with
Disabilities. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Required
Skills and Abilities \* Strong attention to detail, diligen e, and well
organized. \* Demonstrated proficiency of accounting principles and best
practices. \* Strong working knowledge of the general ledger. \*
Intermediate to advanced Microsoft Excel expertise. \* Aptitude to
provide judgement with strong decision-making skills. \*
Initiative-taking with problem resolution. \* Ability to complete
assigned tasks timely and has an appreciation for deadlines. \* Strong
interpersonal, organizational, and verbal/written communication skills.
\* Experience with Esker, Concur, OnBase, banking portals and various
systems. \* Experience working within an ERP system is required \*
Bachelor\'s degree in accounting, finance, or related field. \* Proven
experience in Accounts Payable management or related role. \* 10-15
years of relevant experience preferred. \* Experience with an integrated
ERP system, Continuous Improvement methodologies and system
implementation preferred \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply
Online
https://ars2.equest.com/?response_id=3cf50be7aebe5f5b3679471d68c777da
Other: Applicants ONLY to apply via URL link.
Role The Accounts Payable (AP) Manager has an advanced level of
knowledge and understanding of all aspects of the procure-to-pay cycle
and has accountability for vendor management, invoice transactional
processing, payment processing, 1099 tax reporting, audit support, and
can support and maintain various systems used to support the AP
function. This individual will also collaborate with various
departments, including procurement, treasury, tax, and financial
accounting on continuous improvement activities and recommend policies
and procedures to ensure accuracy and efficiency in the procure-to-pay
process. Essential Job Duties \* Create/ maintain vendor records and
obtain required W-9/1099 documentation as required by policies and
procedures. \* Build collaborative relationships with vendors to
strategically drive efficient vendor payment methods and answer
inquiries to resolve issues. \* Oversee the end-to-end AP procedures
using the Esker AP automation platform for data capture, touchless
processing, and electronic workflows. \* Optimize AP Workflows with
Esker to monitor and track key performance indicators (KPIs) including
touchless rates, on-time payment percentages, and average processing
times to identify areas of improvement and optimize operations. \*
Review and validate weekly and ad-hoc payment submissions for
completeness and accuracy, while also validating amounts with Treasury.
\* Track invoices at period cut-offs and ensure weekly/monthly deadlines
are met. \* Ensure month end work, including posting invoices, preparing
accruals, and performing general ledger reconciliations, are completed
timely and accurately. \* Administer the employee Travel & Expense
(Concur) and Pcard solutions. \* Provide support to new and existing
vendors related to the Virtual Card solution. \* Serve as the key point
of contact for OnBase in the AP department, collaborating with IT and
other teams on system enhancements, upgrades, and troubleshooting. \*
Support Tax in providing the annual 1099 documentation necessary for
filing. \* Complete annual and on-demand audit and documentation
requests. \* Train and support AP Associates as needed. \* Ensure SOP
documentation for all Accounts Payable procedures are maintained. \*
Ensure standardized processes are being followed across the organization
within the Procure-to-Pay cycle to ensure compliance with company
policies, accounting standards and relevant regulations. #HGISalary2920
Learn more about Hoffmaster\'s multiple locations ! Let\'s
connect! At Hoffmaster, we believe every person deserves to feel
successful. That\'s why we provide a total rewards package designed to
support our employee\'s success -at work, at home, and in life. This
includes: Medical, Dental, Vision, Life and Disability insurances,
Tuition and Student Loan repayment assistance, Physical and Mental
wellness programs, Paid vacation and holidays, Employee Assistance
Program, And More. Learn More About Our Benefits At
HoffmasterBenefits.com ! The above information on this description has
been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain
or be interpreted as a comprehensive inventory of all duties,
Responsibilities, And Qualifications Required Of Employees Assigned To
this job. Reasonable Accommodations Statement: To accomplish this job
successfully, an individual must be able to perform, with or without
reasonable accommodation, each essential function satisfactorily.
Reasonable accommodations may be made to help enable qualified
Individuals With Disabilities To Perform The Essential Functions. Equal
Opportunity Employer, including Veterans and Individuals with
Disabilities. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Required
Skills and Abilities \* Strong attention to detail, diligen e, and well
organized. \* Demonstrated proficiency of accounting principles and best
practices. \* Strong working knowledge of the general ledger. \*
Intermediate to advanced Microsoft Excel expertise. \* Aptitude to
provide judgement with strong decision-making skills. \*
Initiative-taking with problem resolution. \* Ability to complete
assigned tasks timely and has an appreciation for deadlines. \* Strong
interpersonal, organizational, and verbal/written communication skills.
\* Experience with Esker, Concur, OnBase, banking portals and various
systems. \* Experience working within an ERP system is required \*
Bachelor\'s degree in accounting, finance, or related field. \* Proven
experience in Accounts Payable management or related role. \* 10-15
years of relevant experience preferred. \* Experience with an integrated
ERP system, Continuous Improvement methodologies and system
implementation preferred \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply
Online
https://ars2.equest.com/?response_id=3cf50be7aebe5f5b3679471d68c777da
Other: Applicants ONLY to apply via URL link.
