Event Coordinator

The Opportunity

Bring unforgettable experiences to life—from Memphis Grizzlies and University of Memphis home games to concerts and family shows.

As our Event Coordinator, you’ll lead assigned events end‑to‑end—from initial costing through day‑of execution and final settlement. You will be the primary client/promoter liaison; build scaled AutoCAD layouts and operational plans; set and communicate staffing; ensure rider and safety/ADA compliance; manage budgets and documentation; validate contractor billing and deliver clean, on‑time settlements; coordinate vendors and cross‑functional teams—capturing post‑event learnings to drive continuous improvement.

In This Role You Will

Client & Stakeholder Leadership

• Serve as the primary point of contact from kickoff to close; translate client/promoter requirements into clear operational plans and timelines.
• Lead planning meetings to align scope, milestones, and day‑of execution.
• Represent Event Operations professionally (building tours, team events, and major non‑assigned events).
• Provide event guidance to other departments for off‑site/non‑facility initiatives.
  
  

Event Planning & Technical Production (AutoCAD)

• Build and maintain accurate AutoCAD layouts (scaling and production floor plans).
• Set staffing levels for contractors and departments; coordinate internal and external teams.
• Draft event briefs and production documents; ensure rider and technical requirements are met.
• Plan for safety, accessibility (ADA), and operational feasibility.
  
  

Financial Management & Settlement

• Prepare and review cost estimates with the Events Manager.
• Maintain complete event files (payroll, invoices, expense/time logs, damage reports).
• Verify contractor billing, resolve discrepancies, and complete timely settlements.
• Support operations budget (reconciliation, reporting, and recommendations).
  
  

Vendor & Contract Operations

• Manage execution of contracts for Production Labor Services, Peer Security, First Aid, and other vendors.
• Coordinate deliverables and staffing plans; confirm performance against requirements.
• Ensure documentation is complete for settlement and post‑event follow‑up.
  
  

Communication, Documentation & Decision‑Making

• Write concise event briefs, updates, and action lists; capture decisions and risks.
• Produce post‑event summaries; document lessons learned and recommended improvements.
• Make sound, timely decisions in fast‑paced environments; prioritize and escalate with context.
• Perform other duties as assigned to support a high‑performing event environment.
  
  

The Experience You Will Bring

Must‑Have

• Bachelor’s degree in Facility/Event Management, Sports Administration, or equivalent experience.
• 2 years coordinating large‑scale public events (sports, entertainment, venue operations).
• Ability to develop, organize, and communicate event documentation for complex productions.
• High accuracy and attention to detail; thrives in high‑pressure, fast‑paced settings.
• Strong decision‑making, organization, and prioritization; meets tight deadlines via effective multi‑tasking.
• Collaborative team player with strong customer relations skills.
• Schedule flexibility: evenings, weekends, and holidays as events require.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and creating basic financial documents.
  
  

Nice‑to‑Have

• Proficiency in AutoCAD Suite (or similar CAD tools).
• Knowledge and passion for live events and NBA basketball.
  
  

Schedule & Work Environment

• On‑site role; variable hours driven by the event calendar.
• Evenings/weekends/holidays required; quick turnarounds during peak periods.
• Fast‑moving environment where decisions may be made with imperfect information.
  
  

What We Offer

At the Memphis Grizzlies, we strive to support our team members through all stages of life with robust and attractive benefits, financial and wellness options and great perks. In addition to offering a competitive salary, we have other great benefits and perks.

Keeping You Healthy

• Industry leading health coverage
• Short and Long-term disability
• Team Member and Dependent Life Insurance
• Group Voluntary Benefits
• Wellness programs through EAP and Headspace
  
  

Discounts and Perks

• Matching 401(k)
• Employee Assistance Program
• Tuition Reimbursement
• Team Store Discounts
• Happy Hours and other fun activities
• Qualified parking and game night meals
• NBA Sponsored Discount Programs
• Employee Referral Bonuses
• Employee Recognition Programs
  
  

Taking Time Off

• Generous Paid Time Off
• Holiday Pay
• Paid Parental Leave
  
  

Memphis Basketball LLC is an equal opportunity employer. We are committed to treating all applicants and team members fairly based on their abilities, achievements and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity or any other classification protected by law.

Applicant Safety: The Memphis Grizzlies have been made aware of bad actors using our company's name for fake employment opportunities using social media and instant messaging platforms. The Memphis Grizzlies will never require candidates to send or deposit money in exchange for, or as a condition of, an offer of employment. The Grizzlies will also never ask for any sensitive personal information such as social security numbers, dates of birth, or bank account details via email, social media or messaging platforms, or during interviews. If you are contacted by anyone claiming to represent the Memphis Grizzlies and cannot confirm they are with our company, please contact us with the details.