What are the responsibilities and job description for the Bilingual Office Admin (Office & Field Support) position at Memco?
Job Posting: Bilingual Office Admin (Office & Field Support) for a Construction Company
Location: North Austin, TX
Type: Full-Time
Compensation: $20-$24(based on experience) performance bonus
About the Role:
We are looking for a highly organized and proactive office admin to support our office and field teams.
This role is the operational backbone of our company—ensuring billing, time tracking, communication, and day-to-day execution run smoothly.
If you thrive in a fast-paced environment, enjoy solving problems, and take ownership of your work, this role will give you the opportunity to make a real impact.
What You’ll Do:
Billing & Financial Support
- Enter accounts payable (AP) into our system (SLT)
- Process subcontractor invoices
- Track and follow up on missing documentation
- Support billing workflows to ensure timely and accurate invoicing
Time Tracking & Payroll Support
- Perform daily time record cleanup for field employees
- Prepare weekly time record exports for payroll
- Audit work orders for accuracy (time vs work completed)
- Follow up with field team on missing or incorrect time
Front Office & Communication
- Answer phones and manage front desk responsibilities
- Serve as the main office contact for field employees
- Greet visitors and handle incoming requests
- Coordinate communication between office and field
Operations & Coordination
- Track and follow up on tasks across multiple workflows
- Support subcontractor agreements and documentation
- Assist with new employee applications and onboarding paperwork
- Prepare warranty letters and closeout documentation
Office & Culture Support
- Help maintain a clean and organized office environment
- Support team events, birthdays, and office coordination
- Assist with general administrative needs as they arise
What Success Looks Like
- Billing and payroll processes run accurately and on time
- Field employees submit clean and complete time records
- Subcontractor invoices are processed without delays
- Tasks and follow-ups do not fall through the cracks
- The office runs smoothly without constant oversight
Who You Are:
Must-Have Traits
- Highly organized and detail-oriented
- Strong sense of ownership and follow-through
- Able to manage multiple priorities without getting overwhelmed
- Clear and professional communicator
- Proactive—doesn’t wait to be told what to do
Preferred Experience
- Administrative, operations, or office coordination experience
- Experience with AP/AR, invoicing, or bookkeeping (preferred)
- Experience working with field teams or service businesses (a plus)
- Comfortable learning new software and systems
Why This Role Matters
This role directly impacts:
- Cash flow (billing and payroll accuracy)
- Team efficiency (keeping field and office aligned)
- Customer experience (through timely and organized execution)
You will play a key role in helping our company operate at a high level.
“How do you make sure nothing falls through the cracks when managing multiple responsibilities?”