Workday Payroll Administrator

Role Overview

A Workday Payroll Administrator is responsible for managing and processing payroll using the Workday Human Capital Management (HCM) platform. This position is both technical and functional part system administrator and full time payroll specialist. The role ensures that employees are paid accurately and on time while maintaining full compliance with federal, state, and local regulations.

Key Responsibilities

System Management

• Maintain, configure, and optimize the Workday Payroll module to support company policies and legal requirements.
• Ensure Workday HCM and Payroll configurations remain aligned with business processes.

Payroll Processing

• Execute on-cycle and off-cycle payroll runs.
• Process payroll-related transactions, including hires, terminations, compensation changes, benefit updates, and garnishments.
• Validate earnings, deductions, taxes, and time entry to ensure accuracy.

Data Integrity & Auditing

• Conduct routine data audits to confirm the accuracy of employee information and time-tracking entries.
• Perform reconciliations and verify payroll outputs before final approval.

Compliance & Reporting

• Stay current on federal, state, and local wage and tax laws.
• Prepare and submit payroll reports and tax filings.
• Maintain documentation for audits and compliance reviews.

End-User Support

• Serve as a subject matter expert for employees and managers on payroll, time tracking, deductions, and Workday self-service functions.
• Respond to payroll inquiries and provide training as needed.

Systems Integration

• Collaborate with HR, Finance, and IT to integrate Workday with internal systems and third-party vendors (e.g., benefits carriers, accounting systems).
• Support data flows and troubleshoot integration issues.

System Updates & Enhancements

• Participate in testing and validating Workday’s semiannual updates and new feature releases.
• Support system enhancements, configuration changes, and process improvements.

Required Skills & Qualifications

Hard Skills

• Minimum of 3 years of Workday payroll experience.
• Hands-on experience with Workday HCM and Payroll modules, including configuration, audits, reporting, and business processes.
• Strong knowledge of full-cycle payroll processing, tax compliance, wage laws, and payroll best practices.
• Ability to troubleshoot functional and technical payroll issues.
• Strong data analysis, validation, and reconciliation skills.

Soft Skills

• Excellent attention to detail and high level of accuracy.
• Strong written and verbal communication skills.
• Effective problem-solving abilities.
• Demonstrated ability to handle sensitive data with confidentiality and integrity.

Preferred Qualifications

• Workday Payroll Certification is highly preferred.
• Experience with Workday Time Tracking, Benefits, and other HCM modules.
• Experience with multi-state payroll.