Receptionist

Overview

Seeking a professional and organized Receptionist to support day-to-day office operations for a leading pharmaceutical company. This is an onsite opportunity in Boston’s Seaport District, Monday–Friday from 7:00 AM–3:00 PM. The ideal candidate will have strong communication and interpersonal skills, a professional presence, and the ability to support a variety of administrative, facilities, and event-related activities.

Key Responsibilities

• Greet and direct visitors while managing front desk communications professionally.
• Handle phone calls, emails, correspondence, and confidential information.
• Provide administrative support to the office management team.
• Manage schedules, distribution lists, documents, reports, and presentations.
• Support Executive Assistants with coverage and administrative needs when required.
• Assist with onsite events, including catering orders, setup, breakdown, and event equipment inventory.
• Coordinate with building management and vendors for maintenance, repairs, services, and utilities.
• Support office services including security, mail, packages, cleaning, catering, recycling, and waste disposal.
• Maintain office and kitchen supply inventory and place orders as needed.
• Assist with visitor onboarding and office/facilities induction.
• Support supplier management, purchasing, and procurement activities.
• Assist with workplace health and safety requirements and emergency procedures.
• Provide additional administrative and office support as needed.

Required Skills

• Bachelor’s degree or equivalent experience preferred.
• 0–2 years of administrative, receptionist, or related experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal and customer service skills with the ability to interact with individuals at all levels.
• Excellent written and verbal communication skills.
• Professional, organized, and detail-oriented approach.
• Awareness of workplace health and safety practices.
• Ability to work onsite Monday–Friday, 7:00 AM–3:00 PM in Boston’s Seaport District.
• Minimal travel required.