Executive Assistant

Job Summary:

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support senior leaders and teams within a fast-paced environment. This role is responsible for calendar management, travel coordination, expense reporting, meeting logistics, and day-to-day operational support. The ideal candidate is a proactive team player with excellent communication skills and the ability to manage confidential information while balancing multiple priorities.

Responsibilities:

• Manage complex calendars, meetings, and scheduling across multiple time zones
• Coordinate domestic and international travel arrangements, including flights, hotels, and transportation
• Process expense reports through Concur and assist with purchase orders and vendor setup requests
• Prepare meeting materials, presentations, and other administrative documentation
• Coordinate logistics for meetings, events, and team activities, including catering and facilities requests
• Maintain confidentiality while handling sensitive business information
• Collaborate closely with administrative staff and provide backup support as needed
• Support day-to-day operations, special projects, and ad hoc administrative tasks

Qualifications:

• Bachelor’s degree with 3 years of experience, Associate’s degree with 5 years, or equivalent combination of education and experience
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Experience with Concur expense management and administrative coordination preferred