EMS HR Payroll Assistant

Human Resources Payroll Assistant

Position Summary

The Human Resources Payroll Assistant provides administrative and operational support to both the Human Resources and Payroll functions. This role assists with payroll preparation, timekeeping verification, employee record management, and general HR support services. The position serves as a point of contact for employee inquiries related to payroll, timekeeping, and HR documentation while ensuring compliance with company policies and applicable California labor laws.

The role requires a high level of accuracy, confidentiality, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment while supporting payroll processing and HR operations.

Essential Duties & Responsibilities

Payroll Support

• Assist with preparation and coordination of payroll processing by reviewing timecards, identifying discrepancies, and ensuring accurate data entry.
• Review employee timekeeping records and coordinate with supervisors to resolve missing punches, corrections, and approvals.
• Assist in maintaining payroll records, employee pay information, and supporting documentation.
• Support payroll audits and reporting by gathering required payroll data and documentation.
• Respond to employee payroll inquiries regarding paychecks, timekeeping, deductions, and payroll processes.
• Coordinate with payroll leadership to ensure compliance with company policies and applicable wage and hour regulations.

Employee Support & Inquiries

• Serve as a point of contact for employee questions regarding payroll, timekeeping, HR policies, and employee self-service systems.
• Provide professional and timely responses while escalating sensitive or complex matters to HR or payroll leadership when appropriate.
• Assist employees with navigating HRIS or payroll platforms in accordance with company procedures.

Administrative & Coordination Support

• Prepare, distribute, track, and maintain HR and payroll-related documentation in compliance with record retention and confidentiality requirements.
• Maintain organized electronic and physical personnel records including payroll documentation.
• Assist with scheduling meetings, payroll reviews, orientations, and employee appointments as needed.
• Support documentation and filing processes for payroll adjustments, forms, and employee records.

HR Operations Support

• Assist with onboarding administrative tasks including new hire paperwork, documentation collection, and employee record setup.
• Coordinate with HR and payroll teams to ensure new hires are properly entered into payroll and HR systems.
• Support benefits administration documentation and employee record updates as needed.
• Assist with compliance tracking, reporting, and HR operational support tasks.

Cross-Functional & Ad-Hoc Support

• Collaborate with HR leadership, payroll staff, operations teams, and other departments to support payroll and HR processes.
• Assist with payroll and HR audits, reports, special projects, and process improvement initiatives.
• Perform other related duties as assigned to support departmental and organizational needs.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred.
• Prior experience in payroll, HR administration, accounting support, or office administration preferred.
• Basic understanding of timekeeping systems and payroll processes preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential payroll and employee information with discretion.
• Proficiency in Microsoft Office and Google Workspace; HRIS or payroll system experience preferred.
• Bilingual in Spanish and English preferred (verbal and written).

Key Skills & Competencies

• Strong attention to detail and accuracy
• Organizational and time-management skills
• Professional and service-oriented communication style
• Ability to manage multiple priorities and deadlines
• Confidentiality and discretion with sensitive payroll information
• Adaptability in a fast-paced environment

Physical & Work Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to lift up to 15 pounds as needed.
• Reasonable accommodations will be made in accordance with applicable law.

Equal Employment Opportunity Statement

The Company is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including California labor regulations. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status.

Salary : $21 - $25