HR & Payroll Assistant-Temp

REACH envisions a world in which all people see themselves and others as valued, integrated members of society. Through our mission, we aim to transform the lives of individuals with diverse abilities by helping them discover their voices and realize their dreams. 

Position Summary

Under the supervision of the Director of Human Resources, the HR & Payroll Assistant provides administrative and clerical support to the following areas: Human Resources, payroll processing, expense reimbursement processing, and filing and tracking of various reports for the organization. This is an entry-level position that will grow into providing first-line support to REACH team members. This position will begin as a temporary assignment through a staffing agency, with the potential to transition to a permanent role based on performance and business needs.

Minimum Essential Duties and Responsibilities  

The essential functions include, but are not limited to the following:

Human Resources

• Maintenance of all personnel records, both physical and electronic, with file maintenance completed on a weekly basis
• Maintain up-to-date compliance documentation for all employees and follow-up on outstanding documentation
• Support HR-related training programs, workshops, seminars, and events
• Assist with entering employee data into HRIS system
• Provide support to Senior HR Associate & Talent Acquisition Specialist in conducting/coordinating Onboarding process 
• Provide first level HR support to employees via phone, email, and in-person, escalating and referring to the appropriate individual as necessary.

Payroll Processing

• Ensures timecards have been properly reviewed and approved by supervisors
• Reviews timecards to ensure proper allocation of time
• Reviews timecards to ensure compliance with all federal, state and local labor laws
• Collaborates with Payroll Team to complete regular review of payroll reports (each payroll, quarterly, and yearly)
• Additional Spreadsheets tracking UC Rates
• Mileage Submission
• IHSS Verification
• Works with supervisors and directors of programs to contact employees on payroll related items

Expense Reimbursement

• Reviews employee expense reimbursement submissions on a regular basis for correct documentation and compliance with REACH policies
• Ensures expense reimbursements are properly forwarded to supervisors for review and approval
• In collaboration with the Accounting Department, ensure all expense reimbursements are processed on a weekly basis.

Other Duties

• Prepare and print business cards as needed for REACH employees
• Track and record key dates for submitting Individual Service Plans (ISP), semi-annual reviews, and new goal submissions on a weekly basis, providing updates to Director of Community Programs or Director of Residential Services on missing documentation
• Document annual ISP Goal Progress by reviewing annual reports and documenting all relevant progress. Reports should be logged and reviewed on a weekly basis
• Maintain confidentiality and security of employee, participant, and company records and information
• Perform other related duties as assigned.

Temporary/ Initial Duties Accounting Support 

• Provide coverage for Accounting Associate during their leave of absence including:
• Authorization & Attendance Record Keeping
• Accounts Payable
• Data Entry in QuickBooks and Donor Software.

Minimum Education and Qualifications (Knowledge, Skills, and Abilities)

• High School Diploma or GED required
• Strong verbal and written communication skills 
• Solid interpersonal and customer service skills
• Demonstrated organizational skills and attention to detail
• Ability to manage time appropriately and meet deadlines
• Proficient with Microsoft Office Suite and technology (i.e., using a computer, mobile device, etc.)
• Experience in an office setting preferred
• Knowledge of Paycom

Other Requirements

Must be at least 18 years of age, successfully complete health, and LiveScan screenings.

Pursuant to California Penal Code 11105.3, REACH will conduct a pre-employment background investigation following a conditional offer of employment to ensure the safety of REACH's participants. Any criminal convictions revealed by the background check or post-employment may impact your eligibility to work at REACH. 

Qualified applicants with arrest or conviction records will be considered for employment. 

REACH is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

Salary : $21 - $22