What are the responsibilities and job description for the Executive Assistant (Nonprofit / Media and Technology) position at Mediabistro?
San Francisco, CA | Full-Time | $76,000 - $88,000
About the Role
A leading national nonprofit dedicated to helping kids and families thrive in the age of apps, algorithms, and AI is hiring an Executive Assistant to support its Chief of Staff and senior leadership. The organization reaches more than 150 million users globally, works with over 100,000 schools, and sits at the intersection of kids, tech, AI, education, policy, media, and business.
This role is based at the organization's San Francisco headquarters and reports to the Chief of Staff. The Executive Assistant will directly support the Founder/CEO, Co-CEO, Head of AI, and other members of the Executive Leadership team. Day-to-day work includes managing complex calendars, preparing briefing materials, handling confidential communications, coordinating board meeting logistics, and supporting high-profile speaking engagements, media appearances, and partnerships.
A strong fit for a resourceful, instinctual professional with sharp judgment and excellent discretion who thrives in a fast-paced environment and enjoys being at the center of organizational activity.
What the Role Covers
- Assisting the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, and other Executive Leadership team members
- Handling highly confidential and sensitive information with discretion and sound judgment
- Managing complex and frequently shifting daily calendars, including vetting and triaging executive priorities and requests
- Preparing polished meeting briefing materials and drafting correspondence on behalf of executives
- Coordinating onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders
- Taking notes or minutes in meetings as required
- Supporting ad hoc projects and events such as speaking engagements, media appearances, and partnership collaborations
- Preparing materials and coordinating logistics for board meetings and other key organizational activities
- Processing expense reports, managing travel, and reconciling corporate card transactions
Qualifications
- Minimum 2 years of experience supporting C-suite or senior executives (or equivalent executive-level administrative experience)
- Demonstrated ability to handle confidential information with discretion and professionalism
- Professional maturity and sound independent judgment when representing executives
- Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities
- Strong organizational skills and attention to detail
- Resourceful, creative problem-solver
- Proficiency with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
- Demonstrated interest in using AI tools to work more efficiently
- Excellent verbal and written communication skills
Benefits
Medical, dental, and vision insurance. Matching 401(k). Work/life balance and a mission-driven team environment.
To Apply
- Visit Mediabistro for full details and application instructions.
Salary : $76,000 - $88,000