Confidential - Filling Occupied Role

CONTROLLER

We are seeking an experienced, detail-oriented Controller to oversee all accounting, financial, and regulatory compliance functions for our commercial HVAC and plumbing business.

Operating in a multi-trade, unionized environment, this role is crucial to maintaining strict compliance across our three labor unions, managing complex benefit payroll withholdings, and leading all union and Workers’ Compensation audit processes. The ideal candidate will combine deep construction accounting expertise (job costing, WIP reporting, prevailing wage) with strong organizational leadership to safeguard the firm's financial integrity and streamline operational accounting workflows.

SCOPE

Union & Payroll Compliance

Multi-Union Administration: Oversee monthly fringe benefit reporting, fund remittances, and payroll rate structures across all three trade unions.

Benefits & Deductions: Ensure flawless tracking and remittance of union dues, pension contributions, health & welfare funds, annuity contributions, and statutory payroll taxes.

Prevailing Wage & Certified Payroll: Ensure strict compliance with local, state, and federal certified payroll reporting requirements for commercial and public works projects.

Audits & Regulatory Oversight

Union Audits: Serve as the primary point of contact for routine and annual audits conducted by each of our three unions; ensure accurate, audit-ready recordkeeping at all times.

Workers’ Compensation & Insurance Audits: Manage the annual Workers’ Comp audit process, working closely with payroll and insurance brokers to ensure accurate job classification codes, payroll allocations, and sub-contractor coverage verifications.

Financial & Tax Audits: Lead preparation for annual CPA financial reviews/audits and local/state tax audits.

Financial Management & Job Costing

General Ledger & Month-End Close: Oversee full-cycle accounting operations, including A/P, A/R, payroll, fixed assets, and monthly/year-end close processes.

Work-In-Progress (WIP) Reporting: Collaborate with Project Managers to maintain accurate percentage-of-completion accounting, revenue recognition, over/under billing analyses, and job profitability tracking.

Cash Flow & Working Capital: Manage cash flow forecasting, vendor payment terms, line of credit compliance, and billing schedules (AIA G702/G703 format).

Collections & Accounts Receivable Management

Collections Oversight: Actively monitor Accounts Receivable aging reports and lead collections strategy to ensure timely cash inflows from general contractors, property managers, and commercial clients.

Billing: Oversee AIA billing processes (G702/G703) and ensure compliance with conditional/unconditional lien waivers, and pay-when-paid provisions.

Retainage Tracking: Track and actively pursue aged retainage receivables upon project milestone completions and closeouts.

Client & PM Coordination: Work directly with Project Managers and clients to quickly resolve billing discrepancies, change-order disputes, or documentation holds that delay payment

Internal Controls & Leadership

Evaluate and strengthen internal control policies, accounting procedures, and risk management strategies.

Supervise, mentor, and evaluate accounting staff (payroll specialists, billing coordinators, accounts payable/receivable).

Collaborate with executive leadership on budget preparation, variance analysis, and long-term financial planning.

Qualifications & Requirements

Experience: 5 years of progressive accounting experience in the construction or commercial mechanical contracting industry (HVAC, Plumbing, Electrical, or General Contracting).

Union Accounting Background: Proven experience managing multi-union payroll, union benefit reporting, and passing union compliance audits is required.

Education: Bachelor’s degree in Accounting, Finance, or related field (CPA or CCIFP designation is a strong plus).

Software Proficiency: Hands-on experience with construction accounting software (e.g., Foundation or Procore integration) and advanced MS Excel skills.

Audit Expertise: Direct track record of successfully managing Workers’ Compensation audits, insurance renewals, and union audits.

Knowledge: Deep familiarity with AIA progress billings, retention management, lien waivers, and construction tax regulations.

Key Competencies

High attention to detail and rigorous compliance mindset.

Strong leadership, team management, and interpersonal communication skills.

Ability to prioritize multiple tight deadlines in a fast-paced environment.

Strong problem-solving skills and business acumen.

Benefits

Competitive salary based on experience

Health, Dental, and Vision Insurance

401(k) / Retirement plan with company match

Paid Time Off (PTO) and paid holidays

Annual bonus potential

Pay: $1,730.00 - $2,200.00 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person

Salary : $1,730 - $2,200