Project Assistant

Mead & Hunt is a national, full-service architectural, engineering and construction firm that has been serving markets for well over a century. We provide clients with expert planning, architecture design, engineering, environmental and construction administration services across a wide variety of market sectors, including federal government, private aviation, transportation (aviation, highways, roads and bridges), food and beverage processing, renewable energy, municipal, telecommunications, cultural resources, and hydropower and water resources.

Our Architecture group has an exciting opportunity for a Project Assistant to join our team in our Dallas, TX office.

Responsibilities include: 

• Answer incoming telephone calls/relay messages, as necessary.
• Manage incoming mail, outgoing mail, faxes, deliveries, and filing duties.
• Provide general office management duties.
• Type, proof, and edit correspondence, reports, proposals, contracts, agenda, meeting minutes, specifications, contract change orders, construction administration forms, and/or other documents.
• Review and edit documents produced by department staff for consistency with company guidelines.
• Assist with set-up of initial project file information; maintain files, and preparation of close-out documentation.
• Update and maintain technical binders, code resources, specifications, and library resources.
• Assist with report production and provide managers with backlog, subcontractor billing, budget status, project financial status as requested.
• May maintain job status reports or compile project financial documents such as contracts, prebills, or closeouts as assigned.
• Assist with administrative services throughout company as needed when time and workload permits.
• May maintain schedules of staff and arrange meetings.
• Other duties as assigned. 

The successful candidate will have the following:

• Associate degree in administrative assistants’ program (or related field) and at least 4 years of relevant office experience of which at least 2 years of experience working in the A/E/C industry in an administrative capacity OR 6 years of relevant office experience of which at least 2 years of experience working in the A/E/C industry in an administrative capacity. 

The preferred candidate will have the following:

• Experience with project accounting systems – Deltek Vision preferred.
• Experience with all administrative functions of projects. Including but not limited to project financial, accounting, contract administration, procurement, and project management controls administrative.
• Experience in a fast-paced organization and demonstrated ability to be agile and flexible as necessary to complete tasks.
• Software Experience Preferred: Microsoft Office Suite: This includes Teams, Outlook, Microsoft Word for word processing, PowerPoint for visual presentation design, and Excel for spreadsheets that include advanced features. Also, knowledge or ability to learn Power Apps, Power BI, and Bing.

If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, complete the online application process for this job posting at www.meadhunt.com/careers

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.

Mead & Hunt will not sponsor a visa (H-1B, etc.) for this position.