Accounting Administrative Assistant

American Airlines – The Landing at Skyview 6

The Accounting Administrative Assistant is responsible for supporting the activities of the Accounting and Conference Planning Teams by providing administrative support and performing basic accounting duties.

Responsibilities

• Welcome and direct guests each morning to their training rooms.
• Maintain office area, inventory and order supplies required for the office, i.e., office stationery.
• Assist with ad hoc administrative duties as required by management.
• Maintain shipping/receiving/distribution for internal mail.
• Process Meeting Room Key Requests.
• Maintain critical date list and contact vendors for current documents.
• Process actualized regional trainees in Delphi weekly and input data in Excel.
• Audit banquet checks and input data on excel tracking file on a weekly basis.
• Create and receive purchase orders in Coupa.
• Review and code invoices for submission to approvers in Coupa.
• Maintain fitness center fees reconciliation and prepare related journal entries.
• Maintain temp labor tracking file for distribution to management and vendors.
• Support month-end close tasks as needed.
• Assist in the production office Thursdays and Fridays with processing training materials.
• Attend required meetings.
  
  
  

Requirements

• Minimum formal education of a high school diploma is required.
• Two years of job-related experience with accounting background preferably within the hospitality industry.
• Adept at managing fast-paced environment and putting people at ease.
• Demonstrated professional and pleasant phone manner.
• Comfortable interfacing with a diverse group of individuals.
• Exceptional attention to detail.
• Ability to prioritize, identify problems, and seek solutions as well as follow up and follow through with a variety of tasks.
• Basic knowledge of/experience with sales marketing departments helpful.
• Excellent communications skill (oral & written) in English.
• Computer literate. Strong Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook). Prefer experience with Salesforce, Smartsheets and Social Tables.
• Warm, personable and energetic demeanor.
• Honest, trustworthy, discreet and careful with confidential information.
• Highly proactive and willing to take initiative.
• Ability to follow up and follow through with a variety of tasks.
• Handle multiple priorities effectively.
• Ability to work collaboratively and communicate effectively with team members at all levels of the organization.
• Must have employment eligibility in the U.S.
• Must be able to sit at a desk for up to 7 hours per day. Walking and standing are required the rest of the working day. This includes traveling to and from meetings. Length of time of these tasks may vary from day to day and task to task.
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
• Must be able to lift up to 50 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity. Some portions of daily assignments involve ergonomic risk, such as repetitive tasks, hands exertion, vibration, cold temperatures, poor body mechanics, restrictive workstations or awkward postures.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, and other office equipment as needed.
  
  
  

Immediate Benefits

• American Airlines Credit Union membership eligible
• Fitness Center membership eligible
• Discount Hotel Rooms at MCR hotels
• Employee Assistance Program
• Weekly Paydays
  
  
  

Comprehensive Health Benefits After 30 Days

• Dental insurance
• Vision insurance
• Health insurance
• Health savings account
• Flexible Spending Account
• Disability insurance
• Life insurance
• Employee Assistance Program
  
  
  

Paid Time Off Benefits After 90 Days

• Paid Personal Days
• Paid Sick Days
• Paid Holidays
  
  
  

Retirement Savings Plans after 6 months

• 401(k) Match
• Roth 401(k)
  
  
  

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. The Employer retains the right to change or assign other duties to this position. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.

Our Company

• MCR is the 3rd-largest hotel owner-operator in the United States.
• Founded in 2006, our company has offices in New York City, Dallas, Chicago, and Richmond, Virginia.
• MCR has a $5.0 billion portfolio of 148 premium-branded hotels containing more than 22,000 guestrooms across 37 states and 106 cities.
• MCR has more than 7,000 team members across the country and operates hotels under 9 Marriott brands, 8 Hilton brands and a number of unflagged independent hotels.
• MCR was named one of Fast Company’s 10 Most Innovative Travel Companies of 2020.
• MCR is a three-time recipient of the Marriott Partnership Circle Award, the highest honor Marriott presents to its owner and franchise partners, and a recipient of the Hilton Legacy Award for Top Performer.
• For the TWA Hotel at New York’s JFK Airport, MCR won the Development of the Year (Full Service) Award at The Americas Lodging Investment Summit (ALIS), the Urban Land Institute New York Excellence in Hotel Development Award and the American Institute of Architects national Architecture Award, the highest honor given by the AIA
  
  
  

What we offer/What’s in it for you?

• Hotel Discounts
• Weekly Pay
• Paid Time Off
• Retirement Options
• Referral bonuses
• Career advancement & upward mobility
• Health, Dental, Vision Insurance- available after 30 days of employment for full-time team members