What are the responsibilities and job description for the Administrative Assistant position at McLeod Construction?
Overview
We’re looking for a highly organized, detail‑oriented Administrative Assistant to support daily operations and keep our team running smoothly. The ideal candidate is proactive, reliable, and comfortable handling a variety of administrative tasks in a fast‑paced environment.
Responsibilities
- Maintain organized filing systems, data entry, and accurate record keeping using tools like Microsoft Office and Google Workspace.
- Assist project managers with ordering, paying, and tracking materials needed for projects.
- Assist project managers with sending PO's and keeping up with estimates for each project. This will include helping with the startup documents on each project and closeout documents.
- Keeping up with change orders and submitting these into our customers systems.
- Assist with calendar management, scheduling appointments, meetings, and coordinating events
- Perform clerical tasks such as proofreading documents, preparing correspondence, and managing incoming/outgoing mail
- Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping. Will need minor accounting support.
- Provide exceptional customer service by supporting client inquiries and offering support in person or over the phone
- Handle office supplies inventory, order necessary materials, and ensure the office remains well-stocked and organized
- Support additional administrative duties including proofing documents, managing office equipment, and assisting with special projects as needed.
- Assist with pulling permits with multiple cities for major projects, and registering with the each city.
- Minor IT support when needed.
Skills
- Proven experience in office management or administrative support roles with strong organizational skills
- Experience with pulling permits in a construction setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent computer literacy with the ability to learn new software quickly
- Strong typing skills with attention to detail for data entry and proofreading tasks
- Knowledge of QuickBooks or bookkeeping experience is a plus for financial tasks
- Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment
- Previous experience as a receptionist or personal assistant enhances your suitability for this role
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Vision insurance
Experience:
- Administrative: 3 years (Preferred)
- QuickBooks: 2 years (Preferred)
- Data entry: 1 year (Preferred)
Ability to Commute:
- Conroe, TX (Required)
- Work Location: In person