Construction Project Adiministrator

Job description:

Job Title: Project Administrator
Location: Lynnwood WA
Employment Type: Full-Time

About Us:
McLeod Construction is a long-standing Seattle general contractor specializing in high-end residential remodeling. We take pride in delivering exceptional craftsmanship and maintaining strong client relationships. Our projects are primarily located in the Seattle/Bellevue/Everett area.

We are looking for a highly organized and detail-oriented Project Administrator (PA) to support our field and office operations. If you thrive in a fast-paced environment and enjoy managing schedules, coordinating teams, and keeping operations running smoothly, we’d love to hear from you!

Key Responsibilities:

Field Support:

• Schedule monthly meetings and quarterly breakfasts with the field crew.
• Organize monthly off-site meetings with key elevated crew members.
• Maintain training records, including technician continuing education and certification expirations.
• Develop and manage processes for equipment inventory, maintenance, and consumable tracking.
• Implement a system for lockbox recovery.
• Maintain employee performance records for field crew interactions.

Office Administration:

• Support safety committee initiatives and maintain safety documentation.
• Prepare and organize blue field folders.
• Create and maintain work orders (WO) within company systems and logs.
• Manage asbestos reports, invoices, and related documentation.
• Assist in contacting vendors, including plumbing, asbestos abatement, roofing, and electrical contractors.
• Monitor and manage email communications under supervisor oversight.
• Process and file paperwork, including scanning and job costing.
• Support collections and assist in developing an efficient system.

Qualifications:

• Experience with scheduling, documentation, and administrative coordination.
• Experience in Construction a plus!
• Fluency in Spanish is required for this role
• Proficiency in Microsoft Excel and other office tools.
• Strong organizational and time management skills.
• Ability to work with multiple departments and external vendors.
• Detail-oriented and proactive problem solver.

Why Join Us?

• Work with a highly respected general contractor in the Seattle remodeling industry.
• Gain hands-on experience managing high-end projects with a skilled team.
• Be part of a collaborative and fast-paced professional environment.
• Opportunities for growth and career development.

Compensation & Benefits:

• Competitive hourly wage $30.00 - $33.00 DOE with eligibility for overtime.
• Paid Time Off (PTO) – 13 days per year.
• Paid Holidays – 8 days per year.
• Full Health Insurance – Medical, dental, vision with additional voluntary coverage.
• 401(k) with company match (eligible after six months).
• Annual evaluations and opportunities for career growth.

Additional Requirements:

• Background check and pre-employment drug screening required.

If you’re ready to take on a vital role in our operations, apply today!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply