What are the responsibilities and job description for the Office Administrator position at McFarland Construction?
Office Administrator
Company Overview
McFarland Construction is a full-service commercial construction firm specializing in general contracting, design/build, and construction management services. We deliver high-quality projects across a wide range of markets including Financial Services, Health Sciences, Energy, Mission Critical, and the Public Sector.
Founded in 2010, McFarland has grown to become the largest African American-owned general contractor in the Carolinas. Headquartered in Charlotte, NC, with regional offices in Raleigh, NC and Indianapolis, IN, we continue to expand our footprint and impact throughout the Southeast and Midwest.
Were proud to be ranked #18 Largest General Contractor in Charlotte, #3 Fastest-Growing Private Companies in the region, and among the Top General Contractors in the Southeast.
If youre looking for your next career move and want to be part of a dynamic, forward-thinking, and fast-growing company, McFarland Construction is the place for you. Join us and help shape the future of construction.
Job Summary
The Office Administrator is a key support role within our company. This position is responsible for managing, administrative support, document control, technical coordination, and coordinating office activities. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple responsibilities in a fast-paced environment.
Key Responsibilities include:
- Answer and direct phone calls, emails, and office inquiries
- Maintain organized filing systems for project and company documents
- Schedule meetings, appointments, and travel arrangements as needed
- Prepare correspondence, reports, and presentations
- Order and maintain office supplies and equipment
- Maintain subcontractor and vendor files
- Maintain confidentiality of employee and company information
- Update and maintain project schedules, logs, and reports Prepare correspondence, reports, and presentations
- Assist with onboarding paperwork and safety documentation
- Support project managers with daily administrative tasks
- Order and maintain office supplies and equipment
- Support HR functions as needed
- Provide administrative and office technology support
- Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)
- Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
- Prepare written correspondence (e.g., memos, emails, and other project-specific documents).
- Assist with general office inquiries from employees, clients, and others; provide proactive escalation as appropriate.
- Maintains inventory of office supplies; orders new supplies as needed.
- Assist in the collection, organization, and storage of data including customer and project information to be utilized in the Customer Relationship Management (CRM) System
- Assist leadership and project teams with documentation, scheduling, and communication needs.
- Ensure smooth office workflows by implementing and improving administrative processes.
Education & Additional Qualifications
- High school diploma required, associate or bachelors degree in business administration, construction management, or a related field preferred.
- Minimum 3 years of experience in administrative support and or office management, preferably in the construction industry.
- Proficiency in Microsoft Office, document management software, and general office technologies.
- Strong ability to manage multiple tasks, ensure accuracy, and maintain organized records.
- Excellent verbal and written communication skills
- Ability to troubleshoot office and document management challenges efficiently.
- Demonstrated ability to handle sensitive information with discretion.
McFarland Construction is an Equal Opportunity Employer and considers all applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected status under applicable law.