What are the responsibilities and job description for the Accounts Payable Specialist position at McCarthy Concrete?
We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our team. The AP Specialist is responsible for managing the day-to-day accounts payable operations, ensuring accurate and timely processing of all invoices and payments, maintaining financial records, supporting month-end and year-end close activities, and serving as an effective liaison among vendors, suppliers, team members, and managers.
RESPONSIBILITIES
Invoice entry/triage/coding/approval routing
Use a paperless system to review, verify, code and process accurately and timely approximately 100 invoices/receipts per week via imaging queues invoices.
-review invoices, split invoices as necessary, address pre-coding questions/issues
-match scanned receipts and packing slips to respective invoices and credit card statements
-enter required data into software invoice header from image, selecting vendor, entering amounts
-code and assign expenses to the appropriate general ledger accounts and cost centers
-identify/calculate, code, and enter loan accrual amounts
-monitor and modify invoice amounts based on job tax exemption status
-route invoices to queues for approval, investigate rejected invoices, research,
resolve, re-route. Manage responsiveness of team member approvals
-export approved invoices to accounting system
Enter invoices as needed by scanning to paperless system or data entry to accounting system.
Payment processing
- submit payable reporting to GM for approvals and prepare and process approved payments
-manage / process ACH, on-line payments as directed
-maintain payable database and an efficient payment schedule
-monitor aging reports for timely payments
Vendor / supplier tasks
-Maintain vendor files and serve as vendor liaison for all A/P questions
-Reconcile vendor monthly statements
-Secure and maintain required documentation as needed (i.e., W-9, insurance, waivers)
-Manage/provide respective forms for tax exempt jobs
-Secure lien waivers as required and complete credit applications as needed
Reconciliation
-A/P month-end and year end closing activities, including AP accruals and balance GL reconciliations
-Monthly reconciliations of accounts to identify and resolve discrepancies promptly
Reports/documentation
-Generate regular accounts payable reports and address any discrepancies
-Maintain/update accounts payable reports and documentation to ensure accuracy
-Maintain organized A/P files and documentation for audit purposes
MINIMUM REQUIREMENTS
-2-5 years of Accounts Payable experience
-Demonstrated practical experience with the listed responsibilities
-Proficiency with Microsoft Office products and Teams software
PREFERRED
-requirements performed in a construction setting
-previous experience with Sage software or similar construction accounting software
SKILLS/ATTRIBUTES
-Strong attention to detail and organizational skills
-Comfortable working with a high volume of invoices
-Ability to work independently or with a team in a results driven environment
-Excellent attention to detail, time management, and communication skills
-Ability to multi-task, follow directions, and quickly learn new tasks
-Exhibiting a consistent professional, positive attitude
-Experience working with sensitive/confidential information
-Exercising a high degree of integrity & judgement
KEY REASONS TO CONTACT US ABOUT THIS OPPORTUNITY
-If working for a company that recognizes, appreciates, and rewards your hard work and accomplishments matters to you….
-If knowing that your positive dedication means something to your employer…
-If you are looking for a more personalized work environment where you can apply the skills that match our position…….
We want to hear from you!
-Competitive pay based on experience (hourly $25.00 to $40.00)
-Assisted health with voluntary dental, vision, and 401k benefits
-Paid time off and holidays
Equal Opportunity Employer
McCarthy Concrete is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive workplace for all employees. All qualified applicants will be considered without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.
Salary : $25 - $40