What are the responsibilities and job description for the Accounts Payable Specialist position at Oak Hill?
Oak Hill has been enhancing the lives of people with disabilities since 1893! We invite you to join our team of highly committed professionals. Founded in 1893 by trailblazer and visionary, Emily Wells Foster, Oak Hill has over 129 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity.
About the Role
Oak Hill has been enhancing the lives of people with disabilities since 1893! We invite you to join our team of highly committed professionals. Founded in 1893 by trailblazer and visionary Emily Wells Foster, Oak Hill has over 129 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity.
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This role is responsible for managing the full accounts payable cycle with accuracy and efficiency, maintaining vendor relationships, and ensuring compliance with internal policies and financial standards. If you’re someone who thrives on structure, takes pride in accuracy, and enjoys collaborating with both internal teams and external vendors — we’d love to hear from you.
Key Responsibilities
An Equal Opportunity Employer.
We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability.
An Equal Opportunity Employer.
About the Role
Oak Hill has been enhancing the lives of people with disabilities since 1893! We invite you to join our team of highly committed professionals. Founded in 1893 by trailblazer and visionary Emily Wells Foster, Oak Hill has over 129 years of experience providing the highest quality services to people with varying disabilities. Oak Hill sets the standard, partnering with people with disabilities, to provide services and solutions promoting independence, education, health, and dignity.
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This role is responsible for managing the full accounts payable cycle with accuracy and efficiency, maintaining vendor relationships, and ensuring compliance with internal policies and financial standards. If you’re someone who thrives on structure, takes pride in accuracy, and enjoys collaborating with both internal teams and external vendors — we’d love to hear from you.
Key Responsibilities
- Process full-cycle accounts payable, including collecting invoices, verifying supporting documentation, coding, obtaining approvals, and entering data into the financial system.
- Prepare and issue payments by printing and mailing checks or initiating electronic transfers.
- Research and resolve invoice coding discrepancies and vendor payment issues.
- Reconcile vendor statements, ensuring all invoices are accounted for and paid.
- Respond promptly and professionally to inquiries from vendors and internal stakeholders.
- Maintain accurate and up-to-date vendor records, including W-9 forms and tax documentation.
- Issue annual 1099 tax certification documents to vendors as required.
- Assist with process improvements and contribute to an efficient AP workflow.
- Timely and accurate processing of invoices and payments.
- High internal and external stakeholder satisfaction with service delivery.
- Responsiveness to inquiries within agreed timeframes with thorough follow-through.
- High school diploma or equivalent required.
- 2–3 years of high-volume Accounts Payable experience.
- Experience with Blackbaud Financial Edge is strongly preferred.
- Proficient in Microsoft Excel and Outlook.
- Solid understanding of AP policies, procedures, and reporting requirements.
- Strong analytical, organizational, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to multitask in a deadline-driven environment and maintain high attention to detail.
- Demonstrated ability to manage multiple tasks efficiently.
- Quality- and accuracy-focused; proactively monitors work to ensure correctness.
- Skilled at identifying and resolving discrepancies in a timely manner.
- Builds collaborative relationships across departments and is open to feedback and improvement.
- A self-starter with the ability to turn ideas into action.
- Work setting: Indoor office environment with occasional exposure to dust and standard office noise.
- Physical demands:
- Sitting: Constantly
- Standing, walking, reaching/carrying, climbing, and balancing: Occasionally
- Speaking/Hearing: Frequently
- Generous Paid Vacation, Sick, and Personal Time, Plus Paid Holidays
- Affordable Medical, Dental, and Vision Benefits (Oak Hill funds up to 50% of your medical deductible into an HSA)
- 403(b) Retirement Plan (Oak Hill contributes 9.5% at no cost to you)
- Free and Low-Cost Life Insurance Options and Free Long-term Disability Insurance
- Excellent Professional Development Opportunities; Tuition Reimbursement; Career Pathways
- Staff Recognition and Appreciation
- Paid Training, Education, and Certification as necessary
An Equal Opportunity Employer.
We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability.
An Equal Opportunity Employer.
