What are the responsibilities and job description for the Part Time Administrative Assistant position at MC Molds Inc?
JOB TITLE: Administrative Assistant
REPORTS TO: Office Manager
PRIMARY RESPONSIBILITIES:
Support all departments with the following duties to help run and maintain efficient operations.
Job Responsibilities
· Schedule appointments, meetings, and reservations as needed.
· Coordinate staff travel arrangements including transportation and accommodations.
· Update and maintain office policies and procedures documents.
· Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
· Act as lead for new employee Recruitment and selection.
· Employee performance evaluation and preparation coordinator.
· Review and coordinate employee development activities and training (Talent Fund-Going Pro)
· Compensation and incentive plan administrator.
· Conduct new hire orientations.
· Open and distribute mail.
· Answer phone, screen calls and direct to appropriate party.
· Picking up daily time tickets and enter in database.
· Maintain DST trimmer Sales Log.
· Order office supplies.
· Assist in creating quotes and work orders.
· Create and publish Job position openings.
· Attend Job fairs, College Career & Internship Fairs.
· Update Job Sheets (Access and Sage) weekly.
· Facilitate Scheduling meeting review of Jobs with updated Job sheet.
· Assist in creating and compiling Quarterly WIP.
· Start work orders based on quotes, PO’s & customer communication.
· Backup server’s computers.
· Assist in creating sales brochure & pricing list.
· Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
· Maintain Customer lists.
· Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
· Assist in creating export documents when needed.
· Close out jobs.
· Maintain vacation calendar and spreadsheet.
· Update software on office computers.
· Put pictures of jobs in job files.
· Knowledge of Sage Accounting Software a plus
Pay Range: $18.00-$22.00
· Coordinate staff travel arrangements including transportation and accommodations.
· Update and maintain office policies and procedures documents.
· Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
· Act as lead for new employee Recruitment and selection.
· Employee performance evaluation and preparation coordinator.
· Review and coordinate employee development activities and training (Talent Fund-Going Pro)
· Compensation and incentive plan administrator.
· Conduct new hire orientations.
· Open and distribute mail.
· Answer phone, screen calls and direct to appropriate party.
· Picking up daily time tickets and enter in database.
· Maintain DST trimmer Sales Log.
· Order office supplies.
· Assist in creating quotes and work orders.
· Create and publish Job position openings.
· Attend Job fairs, College Career & Internship Fairs.
· Update Job Sheets (Access and Sage) weekly.
· Facilitate Scheduling meeting review of Jobs with updated Job sheet.
· Assist in creating and compiling Quarterly WIP.
· Start work orders based on quotes, PO’s & customer communication.
· Backup server’s computers.
· Assist in creating sales brochure & pricing list.
· Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
· Maintain Customer lists.
· Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
· Assist in creating export documents when needed.
· Close out jobs.
· Maintain vacation calendar and spreadsheet.
· Update software on office computers.
· Put pictures of jobs in job files.
· Knowledge of Sage Accounting Software a plus
Pay Range: $18.00-$22.00
Please feel free to contact us via phone or email if you are interested in this new position.
(517) 655-5481
Email: hr@mcmolds.com
Salary : $18 - $22