What are the responsibilities and job description for the Part Time Administrative Assistant position at M.C. Molds Inc?
JOB TITLE: Administrative Assistant
REPORTS TO: Office Manager
PRIMARY RESPONSIBILITIES:
Support all departments with the following duties to help run and maintain efficient operations.
Job Responsibilities
Please feel free to contact us via phone or email if you are interested in this new position.
(517) 655-5481
Email: hr@mcmolds.com
REPORTS TO: Office Manager
PRIMARY RESPONSIBILITIES:
Support all departments with the following duties to help run and maintain efficient operations.
Job Responsibilities
- Schedule appointments, meetings, and reservations as needed.
- Coordinate staff travel arrangements including transportation and accommodations.
- Update and maintain office policies and procedures documents.
- Work with Microsoft word processing, Excel, and ERP software to complete administrative tasks.
- Act as lead for new employee Recruitment and selection.
- Employee performance evaluation and preparation coordinator.
- Review and coordinate employee development activities and training (Talent Fund-Going Pro)
- Compensation and incentive plan administrator.
- Conduct new hire orientations.
- Open and distribute mail.
- Answer phone, screen calls and direct to appropriate party.
- Picking up daily time tickets and enter in database.
- Maintain DST trimmer Sales Log.
- Order office supplies.
- Assist in creating quotes and work orders.
- Create and publish Job position openings.
- Attend Job fairs, College Career & Internship Fairs.
- Update Job Sheets (Access and Sage) weekly.
- Facilitate Scheduling meeting review of Jobs with updated Job sheet.
- Assist in creating and compiling Quarterly WIP.
- Start work orders based on quotes, PO’s & customer communication.
- Backup server’s computers.
- Assist in creating sales brochure & pricing list.
- Make standard evaluation templates for Repair and Refurb with estimated hours based on mold qty, machine plate form and cavities.
- Maintain Customer lists.
- Clean & Transfer customer, supplier & employee data into Job Boss and keep updated.
- Assist in creating export documents when needed.
- Close out jobs.
- Maintain vacation calendar and spreadsheet.
- Update software on office computers.
- Put pictures of jobs in job files.
- Knowledge of Sage Accounting Software a plus
Please feel free to contact us via phone or email if you are interested in this new position.
(517) 655-5481
Email: hr@mcmolds.com
Salary : $18 - $22