Contracts Administrator

Contracts Administrator

Mayflower Communications Company is a technology leader in the research and development of GPS (Global Positioning System) related hardware and software, including specialized receivers, anti-jam systems and other advanced products for government and commercial markets. Our ongoing work in high performance anti-jam solutions and integrated communication/navigation systems continues to create career opportunities for talented individuals interested in the development of these cutting edge technologies. Mayflower’s R&D focus includes GPS/INS systems, adaptive space-time antenna control techniques, data link receivers, attitude determination and control systems, and wireless communication systems. All positions at Mayflower require US Citizenship and the ability to obtain a Department of War clearance.

Job Description:

· Mayflower is looking to augment its Contracts department team by inviting resumes from individuals to fill a Contracts Administrator position for performing contract administration duties related to the Company’s contractual tasks. The successful candidate will have 5 years experience performing contracts administration functions and a demonstrated ability to negotiate Government and commercial contract terms and conditions with customers, subcontractors, vendors and suppliers. They pay careful attention to detail, have good drafting skills, and are willing to perform within time constraints, administer/manage multiple tasks simultaneously, maintain good relationships with customers and subcontractors, and liaise with Mayflower Programs and Engineering managers and staff to accomplish contractual commitments and reporting to customers. A working familiarity with the Federal Acquisition Regulations/Defense Federal Acquisition Regulations (FAR/DFARS) will be a plus. This position is supervised, and reports to a manager. Candidates possessing superior contracting skills and 10 years of demonstrated relevant performance may be considered for a more senior Contracts position.

Responsibilities & Duties:

• Drafting responses to Requests for Proposals (RFPs)
• Reviewing contract deliverables
• Reviewing and negotiating Prime Contracts terms/regulations
• Monitoring company compliance with contractual requirements, applicable laws, delivery schedules, payment provisions, and reporting requirements
• Reviewing Purchase Order (PO) terms with vendors
• Reviewing/negotiating Software License Agreements
• Supporting drafting, reviewing, and negotiation of Subcontracts issued by and to Mayflower
• Issuing, reviewing, and negotiating the terms of non-disclosure agreements (NDAs)
• Working within various tiers of the organization, e.g., collaborating with the project managers, the engineering team, the proposal and business management teams, and customers to accomplish business goals.

Required Skills and Education:

• 5-10 years’ experience with a Bachelor’s Degree
• Ability to review and negotiate Government and commercial contracts (CFCM and/or CPCM certification and command of FAR/DFARs regulations will be a plus)
• U.S. Citizenship and the ability to obtain a DoD clearance

Mayflower Communications provides competitive salaries and benefits, tuition reimbursement, 401(k), profit sharing plan and health/dental/life/disability insurance. We are an equal opportunity employer.

Forward resume to:

Director of Human Resources

Mayflower Communications Company, Inc.

11 Oak Park Drive

Bedford, MA 01730

www.mayflowercom.com

ob Summary
We are seeking a proactive and detail-oriented Contracts Administrator to join our dynamic team. In this vital role, you will oversee the entire lifecycle of contractual agreements, ensuring compliance, accuracy, and strategic alignment with organizational goals. Your expertise will facilitate seamless procurement processes, vendor relationships, and legal adherence, contributing directly to the efficiency and integrity of our operations. This position offers an exciting opportunity to work across multiple departments, manage complex contracts, and support business development initiatives in a fast-paced environment.

Responsibilities

• Draft, review, and negotiate a wide range of contracts including procurement agreements, vendor contracts, and service level agreements to ensure clarity and enforceability.
• Manage contract documentation using document management systems such as Salesforce, DocuSign, and ERP platforms like PeopleSoft or similar systems.
• Ensure compliance with applicable laws and regulations including UCC law, Federal Acquisition Regulations, and other relevant legal standards.
• Oversee vendor management processes by evaluating vendor performance, maintaining records, and fostering strong supplier relationships.
• Conduct thorough contract reviews for accuracy, risk mitigation, and alignment with organizational policies; implement necessary changes through effective change management practices.
• Collaborate with legal teams on intellectual property law issues and legal drafting to safeguard organizational interests.
• Maintain meticulous records of all contractual documents and related correspondence for audit readiness and future reference.
• Support business development efforts by assisting in proposal writing, pricing strategies, and strategic planning initiatives.
• Utilize research skills to stay updated on industry standards and legal requirements affecting contracts; leverage tools like Salesforce for tracking contract statuses and workflows.

Skills

• Extensive knowledge of procurement processes and vendor management strategies.
• Strong document management skills with experience in legal drafting, contract review, and records management.
• Expertise in compliance management including UCC law, Federal Acquisition Regulations, and other regulatory frameworks.
• Proven negotiation skills to secure favorable terms while maintaining positive vendor relationships.
• Familiarity with contract management software such as DocuSign, Salesforce CRM systems, ERP platforms like PeopleSoft or equivalent.
• Ability to handle complex contracts involving intellectual property law and technical writing requirements.
• Excellent research capabilities combined with strategic planning skills for effective proposal writing and pricing strategies.
• Experience managing contractor relationships within federal or commercial environments; adept at change management practices. Join us as a Contracts Administrator to play a pivotal role in safeguarding organizational interests while fostering growth through strategic contract management!

Pay: From $1.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person