Payroll Manager

Role Summary

Responsible for ensuring timely and accurate delivery and accounting of salaries, wages, commission, and incentive payments.

Key Responsibilities

• Process (US/CA) payrolls to ensure all employees, tax authorities, benefit providers, and other third parties are paid accurately and on time every month across multiple entities.
• Being the main point of contact with our payroll provider, ADP.
• Work closely with internal stakeholders (HR, Finance), manage ad hoc queries from employees especially in relation to employee payments.
• Prepare payroll accounting journals, vacation accruals and perform P_L and Balance Sheet reconciliations every month to ensure all payroll data is correctly posted in the financial systems.
• Participate in financial periodic audits, employee benefits audits, annual employee benefits selections, annual 401k company match audits and true-up process, Non-discrimination testing, among others.
• Develop/maintain good relationships and serves as key liaison between the human resources, Treasury and finance department to maintain accurate employee payroll information and problem-solve issues as and when they arise.
• Recommends changes in methods or procedures to improve internal procedures, the efficiency/accuracy of the payroll function.
• Maintains knowledge of industry trends and employment legislation and ensures compliance with agencies legislation regarding employment and employee matters.
• Other duties may be assigned such as new payroll implementation, continuous improvement projects, reconciliation of employee data from Workday and ADP records, among others

Job Requirements

• Bachelor's degree (BA/BS) from four-year college or university and a minimum of 10 years of related experience. Experience of international payroll (European, Middle East) is desirable.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Demonstrates excellent organizational skills and efficient at multi-tasking with adjustable priorities to meet various deadlines.
• Demonstrates a proactive “can-do” attitude and a proven background in good stakeholder service.
• Demonstrates commitment to quality in all aspects of work, despite a heavy workload and time pressures.
• Strong ability to maintain confidentiality in the course of work and understand general GPDR GDPR requirements in terms of data protection. Ability to exercise discretion at all times.
• Ability to think through problems as and when they arise and formulate potential solutions in a timely manner
• Ability to work with a team as well as with other internal and external stakeholders.
• Ability to respond effectively to the most sensitive issues.
• Ability to communicate effectively, clearly, both verbally and in writing
• Where necessary, being able to follow internally established and approved procedures to ensure a very high degree of payroll processing accuracy with no errors.
• Very good mathematical skills, understanding relationship between numbers is essential and good understanding of payroll accounting is important
• Must be able to demonstrate sufficient understanding in the area of payroll taxes.
• Previous experience with ADP Workforce Now and/or ADP Streamline, Oracle R12, and Workday is desirable.
• Must be very proficient in working with Excel, performing data manipulations confidently using different Excel tools and have a good eye for details to be able to spot errors whilst working under pressure.
• Ability to validate W2, 1099 for US and T4/T2200 for CA
• Be familiar with 401k, HSA and FSA for US and RRSP/EHT/CNESST for CA
• Other European languages can be an asset.