Senior Executive Assistant

Senior Executive Assistant

Location: Los Angeles, CA

Schedule: Full-time, exempt, on-site

Compensation: $150,000–$175,000 base salary, plus potential bonus

Openings: 2

The Opportunity

Our client, a highly regarded Los Angeles law firm, is seeking 2 accomplished Senior Executive Assistants to support members of its executive leadership team, including managing partner and chair-level leaders.

These are high-level executive support positions rather than traditional legal secretary roles. Routine court filings and legal administrative work are handled by centralized departments, allowing the Senior Executive Assistants to concentrate on calendaring, executive coordination, travel, events, communications, and operational support.

The successful candidates will be proactive, highly organized, and comfortable supporting senior leaders with different working styles. This role requires strong judgment, emotional intelligence, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

• Take ownership of complex and frequently changing executive calendars, resolving conflicts and ensuring leaders are prepared for upcoming commitments.
• Coordinate internal and external meetings, including scheduling, materials, technology, catering, and other logistics.
• Monitor communications and incoming requests, determine priorities, and ensure appropriate follow-up.
• Track deadlines, commitments, and action items while providing timely reminders and updates.
• Arrange detailed travel itineraries in coordination with internal travel resources and respond quickly to schedule changes or disruptions.
• Draft, edit, and proofread correspondence, presentations, reports, and briefing materials.
• Prepare expense reports, review vendor invoices, and follow through on outstanding items or discrepancies.
• Maintain executive contacts, records, and organized electronic and physical files.
• Support special projects by gathering information, coordinating stakeholders, tracking deliverables, and keeping initiatives moving forward.
• Partner with billing teams on time entry, invoice review, billing corrections, and related follow-up.
• Coordinate assignments with centralized legal, document, records, and administrative support departments.
• Build productive relationships across the firm to facilitate communication and execution.
• Identify opportunities to improve workflows and administrative processes.

Qualifications

• At least 5 years of experience providing direct executive support to C-suite leaders, CEOs, managing partners, firm chairs, senior partners, or comparable executives.
• Experience within a law firm, professional services organization, Fortune 500 company, or similarly demanding environment is strongly preferred.
• Advanced calendar management skills and the ability to coordinate multiple competing priorities.
• Strong proficiency with Outlook and Microsoft Office, including Word, Excel, and PowerPoint.
• Comfort learning new technology and working within document management and other business systems.
• Excellent written and verbal communication skills.
• Demonstrated discretion when handling sensitive business and personnel matters.
• Strong problem-solving skills, attention to detail, and follow-through.
• A service-oriented and adaptable approach, with the ability to work effectively with different personalities and leadership styles.
• Ability to remain composed and responsive in a fast-paced, high-expectation environment.
• Bachelor’s degree preferred but not required with equivalent experience.

Schedule Expectations

This position is based in the firm’s Los Angeles office and requires regular on-site attendance. Because the role supports senior leadership and time-sensitive priorities, candidates must also be comfortable providing occasional evening responsiveness outside standard business hours.

Compensation

The anticipated base salary range is $150,000–$175,000, depending on experience and qualifications. The overall compensation package may also include an annual bonus, with additional flexibility available for an exceptionally qualified candidate.