What are the responsibilities and job description for the Accounts Payable Specialist position at Matrix Finance and Accounting?
***This position allows candidates to WFH one day per week***This position requires a candidate to live locally and work four days per week on-site in-office with flexible start/end times.
The A/P specialist is responsible for full cycle accounts payable: setting up vendors and maintaining A/P files, receiving, coding and routing invoices for approval, processing weekly check runs, ACH and wire transactions, working statements, following month-end and year-end procedures, and preparing 1099 forms. During peak season this position processes an average of 250 invoices per week. During the rest of the year the average is closer to 50 per week. This role requires strong organizational skills and attention to detail, as well as the ability to communicate effectively with both internal teams and external vendors. This position is non-exempt from overtime (paid for overtime) and reports to the Assistant Controller.
Responsibilities
- Full-Cycle A/P: Includes monitoring the A/P email inbox, entering invoices and check requests into the A/P system, verifying accuracy of requests, classifying entries, ensuring there are no duplications of payment, tracking authorizations, issuing weekly payment via paper check, ACH or wire, and investigating outstanding statements. Sets up new vendors. Maintains A/P files. 1099 and unclaimed property reports.
- Backs up other accounting functions as needed. Cross trains across department and sister companies to ensure continuity of coverage among staff.
- Assists with month end, year-end, and annual audit functions.
- Works to continuously improve processes and documentation.
- Develops long-term professional working relationships with employees, vendors and customers.
- Represents the company professionally and appropriately in interactions with others.
- Maintains accurate, compliant and organized paper and electronic business records.
- Other duties as assigned.
Qualifications
- Bachelor's degree (preferred, but not required)
- 2 years in accounting or related field
- Strong understanding of General Ledger system and Accounts Payable processing
- Strong organizational, analytical and recording skills
- Detail oriented
- Proficient in Microsoft Office suite
Salary : $65,000 - $80,000