What are the responsibilities and job description for the Executive Assistant position at Mathys+Potestio / The Creative Party®?
Executive Assistant (Contract)
Summary
We are seeking an experienced Executive Assistant to support senior leadership in a fast-paced, collaborative environment. This role requires exceptional organization, communication, and problem-solving skills, along with the ability to manage competing priorities with professionalism and discretion.
This is a 5-week onsite contract opportunity based in Santa Monica, California.
Key Responsibilities
M P is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic.
Summary
We are seeking an experienced Executive Assistant to support senior leadership in a fast-paced, collaborative environment. This role requires exceptional organization, communication, and problem-solving skills, along with the ability to manage competing priorities with professionalism and discretion.
This is a 5-week onsite contract opportunity based in Santa Monica, California.
Key Responsibilities
- Serve as the primary point of contact for the Executive
- Manage and maintain complex calendars, including scheduling, updates, and meeting coordination
- Answer incoming calls, take and distribute accurate messages in a timely manner
- Anticipate and proactively manage risks, scheduling conflicts, and operational challenges
- Ensure reports and deliverables are completed accurately and provided on schedule
- Coordinate domestic and international travel arrangements, including itineraries and logistics
- Manage incoming mail, communications, and correspondence
- Process expense reports, ensure proper coding, and assist with resolving payment issues
- Create, organize, and maintain electronic filing systems and documentation
- Provide general administrative support as needed
- Previous experience supporting senior executives or leadership teams
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Ability to handle confidential information with discretion
- Proficiency with Microsoft Office Suite and calendar management tools
- Strong attention to detail and ability to multitask in a deadline-driven environment
- Proven ability to work independently and collaboratively
- Location: Santa Monica, CA
- Schedule: Onsite
- Contract Length: 5 weeks
- Pay Rate: $40–$45 per hour
M P is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected characteristic.
Salary : $40 - $45