What are the responsibilities and job description for the Office Assistant (Temporary Assignment) position at Matanuska-Susitna Borough?
Salary: $21.15 Hourly
Location : Palmer, AK
Job Type: Temporary 6 Month
Job Number: 2026-00011
Department: Community Development
Division: Land Management
Opening Date: 04/14/2026
Closing Date: Continuous
Job Summary
This position is responsible for providing clerical and customer service support for assigned Borough operations.
Work is performed and duties are carried out in accordance with established policies, procedures, and Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.
This position involves reviewing a wide variety of legal land documents to identify and extract specific information required for document metadata within a records management system. A high level of accuracy is essential when applying document naming conventions, locating required information within each document, and entering data into the appropriate metadata fields. Applicants selected for an interview will be required to complete a skills assessment to evaluate job-related knowledge and competencies.
Please Note: This position is a 6 Month Temporary Assignment from Date of Hire.
Pay Grade
D1 - DOE
Minimum Requirements
High School diploma or equivalent.
One year of experience in a similar position, sufficient to understand the basic principles relevant to the major duties of the position.
Relevant experience includes professional experience in the following fields:
Must successfully pass a pre-employment background check.
Duties/Responsibilities
Temporary and Thousand Hour (1000) employees for the Mat-Su Borough do not receive a benefits package. Following is a brief description of the only benefit provided to this class of employee.
Alaska Supplemental Benefits System:
The Supplemental Benefits System (SBS) is in lieu of Social Security and is mandatory. An employee contributes at 6.13% of gross wages, matched by the Borough (6.13%), on the present wage base of $176,100.
01
Describe the types of complex or highly technical documents you have had to review to obtain specific information. What made the document challenging, and how did you approach it?
02
What digital records management systems have you used and what was your specific role in placing documents into the system?
03
I understand that the schedule for this position will vary based on operational needs and will be limited to 6-months from date of hire. I further understand this is a temporary position that receives no benefits and no guarantee of hours.
Required Question
Location : Palmer, AK
Job Type: Temporary 6 Month
Job Number: 2026-00011
Department: Community Development
Division: Land Management
Opening Date: 04/14/2026
Closing Date: Continuous
Job Summary
This position is responsible for providing clerical and customer service support for assigned Borough operations.
Work is performed and duties are carried out in accordance with established policies, procedures, and Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork.
This position involves reviewing a wide variety of legal land documents to identify and extract specific information required for document metadata within a records management system. A high level of accuracy is essential when applying document naming conventions, locating required information within each document, and entering data into the appropriate metadata fields. Applicants selected for an interview will be required to complete a skills assessment to evaluate job-related knowledge and competencies.
Please Note: This position is a 6 Month Temporary Assignment from Date of Hire.
Pay Grade
D1 - DOE
Minimum Requirements
High School diploma or equivalent.
One year of experience in a similar position, sufficient to understand the basic principles relevant to the major duties of the position.
Relevant experience includes professional experience in the following fields:
- Experience reviewing and extracting specific data from complex or technical documents
- Familiarity with digital records management system
- High attention to detail and data accuracy
- Ability to follow document naming conventions
Must successfully pass a pre-employment background check.
Duties/Responsibilities
- Accounts Receivable: Collects monies or processes credit cards for fees; prepares bank deposits; balances monies.
- Customer Service: Manages customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
- Data Entry: Inputs data into computer data base systems; retrieves, verifies, and corrects information from the computer system.
- General Correspondence: Type and word-process various documents and electronic information. Types and designs general correspondences, memos, letters, emails, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Collects and assembles materials for reports or distribution.
- General Office Support: Assists with related clerical duties such as photocopying, faxing, filing and collating. Operates a variety of standard office machines, including, but not limited to a personal computer and a variety of computer software, phone, fax, calculator, shredding machine and photocopy machine.
- Mail: Files and distributes incoming and outgoing mail.
- Phones/Reception: Acts as receptionist for assigned unit, receiving and screening phone calls and assisting individuals visiting Borough personnel; assists the general public with inquiries and requests.
- Records/Files: Classifies materials for filing in an established system; indexes materials for quick reference; files materials, paper and electronic.
- Supplies: Controls, monitors and maintains departmental supplies, inclusive of preparation of related purchase requisitions and disbursement forms for all equipment and supplies as well as receipt of the material; matches purchase orders with shipments.
- Tracking: Gathers or searches for information from various documents; records information; makes adjustments or corrections; compares or verifies information; compiles data from source documents; computes numerical data.
- Performs related work as required.
Temporary and Thousand Hour (1000) employees for the Mat-Su Borough do not receive a benefits package. Following is a brief description of the only benefit provided to this class of employee.
Alaska Supplemental Benefits System:
The Supplemental Benefits System (SBS) is in lieu of Social Security and is mandatory. An employee contributes at 6.13% of gross wages, matched by the Borough (6.13%), on the present wage base of $176,100.
01
Describe the types of complex or highly technical documents you have had to review to obtain specific information. What made the document challenging, and how did you approach it?
02
What digital records management systems have you used and what was your specific role in placing documents into the system?
03
I understand that the schedule for this position will vary based on operational needs and will be limited to 6-months from date of hire. I further understand this is a temporary position that receives no benefits and no guarantee of hours.
- Yes
- No
Required Question
Salary : $21