Maintenance Planner/Scheduler

Job Purpose / Summary

The Planner/Scheduler coordinates the planning and scheduling process and oversees the development of the planning systems. The Planner/Scheduler will maximize the efficiency of maintenance work performed by ensuring that work orders have been thoroughly analyzed to determine the exact scope of the job. He/she will ensure that the necessary resources have been identified and are staged and ready for job execution before scheduling and starting work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Confirms the necessity of outsourcing maintenance activities, ensures the correct cost center is charged, and monitors appropriate staffing levels.
• They function as a backup to your Computerized Maintenance Management System (CMMS) administrator for (Insert your CMMS here).
• Ensures all accepted work orders are reviewed, prioritized and have a detailed work plan consisting of the required manpower, skill sets, duration, safety procedures, tools, materials, equipment, permits, and specifications.
• Creates job plans for maintenance work orders that include craft skills, parts, tools, equipment, information, permits, and expertise (internal, external, equipment) required.
• Develops job standards to ensure work is performed within acceptable and optimal limits and meets all safety, environmental, and compliance requirements.
• Uses previous experience, CMMS history, and subject matter experts to determine manpower requirements and length of time needed to execute a work order.
• Creates and maintains equipment files with standard job packages, including accurate and complete Bills of Material (BOM) and any relevant technical information to ensure continual improvement of planned work execution.
• Facilitates routine crossfunctional planning meetings with assigned business units to review the Computerized Maintenance Management System (CMMS) backlog and verifies work priorities for the upcoming weekly schedule. Coordinate upcoming maintenance work with the production schedule to ensure access to equipment at the agreedupon time.
• Develops, maintains, and reports on key performance indicators (KPIs) relevant to the planning process, such as schedule compliance, planning accuracy, backlog aging, and budgetary compliance.
• Optimizes the Preventive Maintenance (PM) program by evaluating task lists, part requirements, and frequencies, with input from maintenance technicians, supervisors, and operations managers.
• Coordinates with the VP of Fleet and Logistics on decisions to send components out for refurbishment.
• Works with your storeroom team to establish minimum/maximum stock levels, discuss additions and removals of items from stock, creation of job kits, and requests for capital spares.
• Develop detailed daily and weekly schedules for the maintenance supervisor.
• Develops a twoweek forward plan.
• Develops a fourweek PM plan forecast.
• Serves as cochairperson for the weekly scheduling meeting.
• Develop detailed schedules and track the progress of all maintenance and fabrication work.
• Assist and support Total Process Reliability (TPR) or Continuous Improvement (CI) improvement initiatives.
  
  

MINIMUM REQUIREMENTS

• 24 years maintenance planning experience.
• Ability to lead through influence and persuasion.
• Technical expertise in the areas of equipment and multiple maintenance crafts, as well as the ability to apply this knowledge in the creation of timely, complete, technically correct, and costeffective repair plans, is a plus.
• Capable of visualizing a job and assessing needs for nonstandard components and equipment.
• The ability to use previous experience, CMMS history, and subject matter experts to determine manpower requirements and the length of time needed to execute a work order.
• The ability to communicate clearly and concisely in written and verbal form.
• The ability to maintain effective working relationships with other personnel, including operators, technicians, vendors, and contractors.
• The ability to indirectly supervise supplemental workforce (contractors) with respect to assignment coordination and cost.
  
  

MINIMUM REQUIREMENTS

• Capable of reading, interpreting, and applying information from files, drawings, catalogs, schematics, diagrams, reports, and manuals.
• Must have proficient PC skills and experience with MS Office software (Word, Excel, PowerPoint) as well as Computerized Maintenance Management Systems (CMMS).
• Willingness to initiate and embrace change.
  
  

SUPERVISORY RESPONSIBILITY

None

TRAVEL

• Overnight travel: Minimal
• Intra / interstate: Occasional
  
  

PHYSICAL DEMANDS

• Ability to work in an office environment involving the use of office machines.
• Ability to work in a shop environment involving the use of equipment.
• Possibility of participating with the company’s onecall service to assist with emergency repairs.
  
  

DISCLAIMER

This position description is intended for purposes of general information only and is not a contract setting forth the full scope of employment. The employer retains the right to deviate from this description, at its discretion, without notice.