What are the responsibilities and job description for the Entry Level Administrative Assistant position at Mariners Park Village-COA?
We are looking for a part-time TEMP-TO-HIRE Administrative Assistant to perform a variety of clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Monitor and update HOA website
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Submit and reconcile expense reports
- Work on HOA website
- Provide general support to visitors
- Collect HOA Payments
- Assist residents with work order
Skills
- Proven experience as an administrative assistant or office admin assistant a plus, otherwise we will train.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS Word)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree: additional qualification as an administrative assistant is a plus
Job Types: Part-time, Temp-to-hire
Pay: $17.30 per hour
Work Location: In person
Salary : $17