What are the responsibilities and job description for the EXECUTIVE ASSISTANT NF4 position at Marine Corps Community Services?
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team-oriented environment comprised of military personnel, civilian employees, contractors, and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to the Corps.
This position is located at MCAGCC TWENTYNINE PALMS, CA. Candidates selected for this position will serve as an EXECUTIVE ASSISTANT NF4 for MCCS.
Why Choose MCCS?
Here at MCCS, we believe in meaningful connections, opportunities to build and develop skills that will span throughout your entire career, and creating positive relationships that will last a lifetime. We provide Marines, Sailors, and families with everyday services and support. We believe in serving those who serve.
Joining our world-renowned team also comes with some amazing benefits. Part-time and Full-time vacancies are eligible for the following Employee Benefits (20-40 hours a week):
401(k) Retirement Plan with up to 5% employer match
NAF Pension Plan, employee contribution only 1% (may be eligible to buy back up to 5 years of military service)
Medical and Dental Insurance
Inexpensive life insurance (up to 3X annual salary)
Flexible spending accounts (Health and Dependent Care)
Short Term Disability Insurance (up to 60% of annual salary)
Immediate annual and sick leave accrual
Tax-free shopping
Professional training opportunities to build and develop new skills.
Access to MCCS facilities such as the child development centers, gyms, movie theaters, bowling centers, pools, golf course, auto skills center, outdoor recreation and more!
Major Duties
Serves as a member of the executive staff of Twentynine Palms and advisor to the Assistant Chief of Staff (AC/S) and Deputy AC/S, MCCS. Establishes necessary procedures and techniques to ensure effective administrative processing and support of leadership. Provides administrative and logistical support services to the AC/S and Deputy AC/S. Schedules and coordinates visits, meetings, and itineraries. Serves as primary travel coordinator for Executive Operations and Administration. Interacts with high-level officials (i.e., higher headquarters, Congressional members, General Officers, etc.), installation commanders, and MCCS Directors across MCIWEST Region. Coordinate logistical requirements with General Officer and Higher Headquarters staff for conferences, meetings, events and briefings. Responsible for establishing and maintaining correspondence/project files. Develops protocol procedures and advises leadership on protocol matters. Reviews and analyzes all directives to ensure compliance.
Prepares supporting documentation for presentations and proposals. Originates and prepares official correspondence, briefs, action documents, routing sheets, point papers and slide presentations for AC/S and Deputy AC/S. Receive and sort incoming mail and deliveries and manage outgoing mail. Responsible for coordination of all maintenance, technology, and equipment requirements for Executive Operations and Administrative offices. Manages new property resources and may provide analysis and direction on office space layout and improvements. Maintains all records and adheres to all requirements as the staff section Government Purchase Card holder.
Provides recommendations to the AC/S, Deputy Director AC/S and Operations section on all matters relative to the coordination, integration, and synchronization of events and activities. Responsible for the scheduling and tracking of calendars and coordination of meeting plans up to a year in advance. Screen all visitors and answer multiple phone lines. Takes action to solve problems quickly and independently.
Conducts research and develops comprehensive plans and strategies for short and long-term projects, actions, and activities as assigned. Works in coordination with the Operations and Planning Division on planning and execution of events. Develops and facilitates methods for automating reports and correspondence. Responsible for coordinating with MCCS Finance and outside venues for quarterly staff section incentive activities.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as assigned.
Qualifications
Three years experience that demonstrates broad knowledge of administrative practices and principles. Must have knowledge of Marine Corps and MCCS structure and chain of command. One year experience with a Navy or a Marine Corps Administration office and minimum one year experience in a support role to senior executives is required. Ability to coordinate effectively with all levels of internal management and external agencies. Ability to identify and analyze problems and recommend solutions and alternatives. Must be flexible and able to work in a fast paced, demanding work environment. Must demonstrate excellent communication skills, both written and verbal. Skill to organize and coordinate multiple high visibility projects simultaneously. Must have
strong computer skills, to include all Microsoft Office programs.
This position has been determined as Non-Critical Sensitive. As a condition of employment, the incumbent must possess or be able to obtain and maintain an Access National Agency Check and
Inquiries (T3/ANACI) Secret Clearance to access classified information.
How To Apply
All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org. Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Please include the below list of required documents with your application:
Education/certification certificate(s), if applicable.
If prior military, DD214 Member Copy
If you are an Active Duty Service member who will be retired from service within 120 days of the application date, you must submit a DD214 or Statement of Service with your application to receive further consideration for any regular part-time or full-time positions. In accordance with 5 USC § 3326, recently retired Servicemembers are subject to a 180-day waiting period before they may be appointed to Federal service, regardless of hiring authorities. When applicable and all requirements are met, those candidates must have submitted the required documentation at the time of their application before an agency can request a waiver.
Note: For positions that require a degree, certification, and/or specific education requirements (e.g., a minimum number of credit hours toward a degree), applicants must submit supporting documentation (e.g., transcripts, diplomas, certifications) at the time of application. Applications that do not include the required documentation may be determined ineligible, as minimum qualifications cannot be verified.
Be advised - the Family Member Employment Assistance Program (FMEAP) can help assist all Military affiliated family members and Veterans with their job search. The FMEAP offers a range of services, including job search assistance, resume support, mock interviews, and more. To access these resources, please call 760-830-4030 or email plmsppd@usmc.mil.
Closing Statement
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
SELECTIVE SERVICE REGISTRATION: If you are a male born after December 31, 1959, and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
IF APPLICABLE, INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
This position is located at MCAGCC TWENTYNINE PALMS, CA. Candidates selected for this position will serve as an EXECUTIVE ASSISTANT NF4 for MCCS.
Why Choose MCCS?
Here at MCCS, we believe in meaningful connections, opportunities to build and develop skills that will span throughout your entire career, and creating positive relationships that will last a lifetime. We provide Marines, Sailors, and families with everyday services and support. We believe in serving those who serve.
Joining our world-renowned team also comes with some amazing benefits. Part-time and Full-time vacancies are eligible for the following Employee Benefits (20-40 hours a week):
401(k) Retirement Plan with up to 5% employer match
NAF Pension Plan, employee contribution only 1% (may be eligible to buy back up to 5 years of military service)
Medical and Dental Insurance
Inexpensive life insurance (up to 3X annual salary)
Flexible spending accounts (Health and Dependent Care)
Short Term Disability Insurance (up to 60% of annual salary)
Immediate annual and sick leave accrual
Tax-free shopping
Professional training opportunities to build and develop new skills.
Access to MCCS facilities such as the child development centers, gyms, movie theaters, bowling centers, pools, golf course, auto skills center, outdoor recreation and more!
Major Duties
Serves as a member of the executive staff of Twentynine Palms and advisor to the Assistant Chief of Staff (AC/S) and Deputy AC/S, MCCS. Establishes necessary procedures and techniques to ensure effective administrative processing and support of leadership. Provides administrative and logistical support services to the AC/S and Deputy AC/S. Schedules and coordinates visits, meetings, and itineraries. Serves as primary travel coordinator for Executive Operations and Administration. Interacts with high-level officials (i.e., higher headquarters, Congressional members, General Officers, etc.), installation commanders, and MCCS Directors across MCIWEST Region. Coordinate logistical requirements with General Officer and Higher Headquarters staff for conferences, meetings, events and briefings. Responsible for establishing and maintaining correspondence/project files. Develops protocol procedures and advises leadership on protocol matters. Reviews and analyzes all directives to ensure compliance.
Prepares supporting documentation for presentations and proposals. Originates and prepares official correspondence, briefs, action documents, routing sheets, point papers and slide presentations for AC/S and Deputy AC/S. Receive and sort incoming mail and deliveries and manage outgoing mail. Responsible for coordination of all maintenance, technology, and equipment requirements for Executive Operations and Administrative offices. Manages new property resources and may provide analysis and direction on office space layout and improvements. Maintains all records and adheres to all requirements as the staff section Government Purchase Card holder.
Provides recommendations to the AC/S, Deputy Director AC/S and Operations section on all matters relative to the coordination, integration, and synchronization of events and activities. Responsible for the scheduling and tracking of calendars and coordination of meeting plans up to a year in advance. Screen all visitors and answer multiple phone lines. Takes action to solve problems quickly and independently.
Conducts research and develops comprehensive plans and strategies for short and long-term projects, actions, and activities as assigned. Works in coordination with the Operations and Planning Division on planning and execution of events. Develops and facilitates methods for automating reports and correspondence. Responsible for coordinating with MCCS Finance and outside venues for quarterly staff section incentive activities.
Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as assigned.
Qualifications
Three years experience that demonstrates broad knowledge of administrative practices and principles. Must have knowledge of Marine Corps and MCCS structure and chain of command. One year experience with a Navy or a Marine Corps Administration office and minimum one year experience in a support role to senior executives is required. Ability to coordinate effectively with all levels of internal management and external agencies. Ability to identify and analyze problems and recommend solutions and alternatives. Must be flexible and able to work in a fast paced, demanding work environment. Must demonstrate excellent communication skills, both written and verbal. Skill to organize and coordinate multiple high visibility projects simultaneously. Must have
strong computer skills, to include all Microsoft Office programs.
This position has been determined as Non-Critical Sensitive. As a condition of employment, the incumbent must possess or be able to obtain and maintain an Access National Agency Check and
Inquiries (T3/ANACI) Secret Clearance to access classified information.
How To Apply
All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org. Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Please include the below list of required documents with your application:
Education/certification certificate(s), if applicable.
If prior military, DD214 Member Copy
If you are an Active Duty Service member who will be retired from service within 120 days of the application date, you must submit a DD214 or Statement of Service with your application to receive further consideration for any regular part-time or full-time positions. In accordance with 5 USC § 3326, recently retired Servicemembers are subject to a 180-day waiting period before they may be appointed to Federal service, regardless of hiring authorities. When applicable and all requirements are met, those candidates must have submitted the required documentation at the time of their application before an agency can request a waiver.
Note: For positions that require a degree, certification, and/or specific education requirements (e.g., a minimum number of credit hours toward a degree), applicants must submit supporting documentation (e.g., transcripts, diplomas, certifications) at the time of application. Applications that do not include the required documentation may be determined ineligible, as minimum qualifications cannot be verified.
Be advised - the Family Member Employment Assistance Program (FMEAP) can help assist all Military affiliated family members and Veterans with their job search. The FMEAP offers a range of services, including job search assistance, resume support, mock interviews, and more. To access these resources, please call 760-830-4030 or email plmsppd@usmc.mil.
Closing Statement
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
SELECTIVE SERVICE REGISTRATION: If you are a male born after December 31, 1959, and are at least 18 years of age, government employment requires that you must register with the Selective Service System, unless you meet certain exemptions. You must be able to show proof of registration or your exemption, as part of the required suitability background investigation.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
IF APPLICABLE, INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENTS DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.