What are the responsibilities and job description for the ACCOUNTS PAYABLE SUPERVISOR NF4 position at Marine Corps Community Services?
Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. As a service-oriented organization, we never waver in our commitment to our Corps.
Major Duties
Provides direct support for the Accounts Payable Manager by providing professional accounting and payment oversight. This position will supervise and coordinate high volume accounts payable activities in order to ensure effective, efficient and accurate processing and monitoring of the payables operations. Manages high volume of vendor transactions including general ledger coding, proper matching of purchasing and receiving documents. This position is also responsible for scheduling of vendor payments and check processing. Reviews input into the general ledger. Determines appropriate corrective action to take when faced with discrepancies; and analyzes the effects of transactions on financial reports. Prepares monthly voucher posting and reconciliation of subsidiary accounts to the general ledger. Designs, implements, and assesses internal control processes and systems. Initiates action to ensure expenses are reflected in the proper fiscal periods. Investigates and resolves a variety of payment issues requiring careful discussion and research. Analyzes and reconciles accounting data, transactions, complex reconciliation documents and other data to derive logical and accurate conclusions. Responds to inquiries for solutions to accounting problems for information or interpretation from parties such as vendors, auditors, contractors, and Command CFOs.
Assists subordinate Accounting Technicians and Lead Accounting Technicians with resolution of problems by providing methodologies that are appropriate and conform to MCCS policy and generally accepted accounting principles. Verifies invoices against purchase orders before distributing to accounts payable and the general ledger. Prepares, analyzes, and interprets accounting data; analyzes reports, verifies accuracy and coordinates activities involved in the annual preparation of various financial documents and reports. Reviews records and supporting documentation to ensure that all entries and adjustments are entered properly in the accounting system. Determines appropriate corrective action when faced with discrepancies; and uses accounting information to recommend solutions to manage problems. Performs other related duties as assigned.
Completes assignments that involve various financial operations and transactions. Responsible for performing period-end processing and closing entries including accruals, account analysis and reconciliation of subsidiary accounts pertaining to Accounts Payable. Reviews supporting documentation to ensure all entries and adjustments are entered properly into the accounting system. Designs, implements, and assesses internal control processes and systems.
Supervises full performance level employees directly and indirectly to include: assigning, distributing, and evaluating work; coaching, counseling, tutoring, and mentoring employees; approving and disapproving leave, recommending and completing personnel actions, recommending and completing performance reviews, recommending and administering discipline, recommending and administering incentive awards, signing timecards, training employees, keeping abreast of and actively supporting the principles of the EEO program, and prevention of sexual harassment, being alert to alcohol/drug abuse to take appropriate action, serving as final authority for SSC level human resources controversies, being responsive to human capital strategic plans, succession management initiatives, and civilian leader development.
Works with Accounts Payable Manger to ensure efficiency of procedures and makes suggestions for improvement accordingly. Conducts on-the-job training and maintains written Standard Operating Procedures for the department. Demonstrates work methods and provides work-related guidance. Ensures worksite materials and tools are available to complete work. Coordinates workflow among team members to ensure that timelines and goals are met.
Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate manager. Maintains and enforces security of funds, merchandise, supplies and equipment to preclude or minimize the potential for fraud, waste and abuse.
This is a white-collar position where occasional lifting up to 20 lbs. may be required.
This position is designated as Mission Essential and deemed necessary to ensure business continuity during contingency operations, natural disasters, extreme weather situations or other emergency situations to include closure of the facility. These mission essential functions are existing functions that enable the Global Business Services to continue to provide necessary, vital services during time of need and require civilian employees to telework in order to support the mission.
Qualifications
Bachelor¿s Degree in Accounting or Finance and relevant work experience OR four years of experience in accounting/accounts payable, and people management; OR an appropriate combination of education and experience that demonstrates possession of the knowledge and skill equivalent to that gained in the above. Knowledge of accounts payable, accounting theories, practices, methods, and techniques to independently perform a variety of assignments and advise managers on accounting and financial matters. Skill to operate a personal computer and proficient in Microsoft Office suite with advanced skills in Excel. Skill to: complete electronic communications, conduct spreadsheet analysis, analyze accounting systems, modify and adapt conventional accounting and analytical techniques and procedures to solve a variety of accounting problems. Skill to gather, assemble consolidate and analyze financial data and draw conclusions and recommend process improvements. Skill to prepare reports and guidance, provide briefings on controversial and complex topics, collaborate with various levels of management, resolve issues and problems and provide advice and assistance. The candidate should possess organizational, management, and interpersonal skills; demonstrate supervisory qualities and leadership skills, initiative, professionalism and ability to work under pressure; ability to maintain quality service in a busy office environment; excellent change management skills and willingness to be flexible. Must have the skill to supervise employees in the accomplishment of work.
How To Apply
All applications must be submitted online via the MCCS Careers website:
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
Closing Statement
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
Major Duties
Provides direct support for the Accounts Payable Manager by providing professional accounting and payment oversight. This position will supervise and coordinate high volume accounts payable activities in order to ensure effective, efficient and accurate processing and monitoring of the payables operations. Manages high volume of vendor transactions including general ledger coding, proper matching of purchasing and receiving documents. This position is also responsible for scheduling of vendor payments and check processing. Reviews input into the general ledger. Determines appropriate corrective action to take when faced with discrepancies; and analyzes the effects of transactions on financial reports. Prepares monthly voucher posting and reconciliation of subsidiary accounts to the general ledger. Designs, implements, and assesses internal control processes and systems. Initiates action to ensure expenses are reflected in the proper fiscal periods. Investigates and resolves a variety of payment issues requiring careful discussion and research. Analyzes and reconciles accounting data, transactions, complex reconciliation documents and other data to derive logical and accurate conclusions. Responds to inquiries for solutions to accounting problems for information or interpretation from parties such as vendors, auditors, contractors, and Command CFOs.
Assists subordinate Accounting Technicians and Lead Accounting Technicians with resolution of problems by providing methodologies that are appropriate and conform to MCCS policy and generally accepted accounting principles. Verifies invoices against purchase orders before distributing to accounts payable and the general ledger. Prepares, analyzes, and interprets accounting data; analyzes reports, verifies accuracy and coordinates activities involved in the annual preparation of various financial documents and reports. Reviews records and supporting documentation to ensure that all entries and adjustments are entered properly in the accounting system. Determines appropriate corrective action when faced with discrepancies; and uses accounting information to recommend solutions to manage problems. Performs other related duties as assigned.
Completes assignments that involve various financial operations and transactions. Responsible for performing period-end processing and closing entries including accruals, account analysis and reconciliation of subsidiary accounts pertaining to Accounts Payable. Reviews supporting documentation to ensure all entries and adjustments are entered properly into the accounting system. Designs, implements, and assesses internal control processes and systems.
Supervises full performance level employees directly and indirectly to include: assigning, distributing, and evaluating work; coaching, counseling, tutoring, and mentoring employees; approving and disapproving leave, recommending and completing personnel actions, recommending and completing performance reviews, recommending and administering discipline, recommending and administering incentive awards, signing timecards, training employees, keeping abreast of and actively supporting the principles of the EEO program, and prevention of sexual harassment, being alert to alcohol/drug abuse to take appropriate action, serving as final authority for SSC level human resources controversies, being responsive to human capital strategic plans, succession management initiatives, and civilian leader development.
Works with Accounts Payable Manger to ensure efficiency of procedures and makes suggestions for improvement accordingly. Conducts on-the-job training and maintains written Standard Operating Procedures for the department. Demonstrates work methods and provides work-related guidance. Ensures worksite materials and tools are available to complete work. Coordinates workflow among team members to ensure that timelines and goals are met.
Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate manager. Maintains and enforces security of funds, merchandise, supplies and equipment to preclude or minimize the potential for fraud, waste and abuse.
This is a white-collar position where occasional lifting up to 20 lbs. may be required.
This position is designated as Mission Essential and deemed necessary to ensure business continuity during contingency operations, natural disasters, extreme weather situations or other emergency situations to include closure of the facility. These mission essential functions are existing functions that enable the Global Business Services to continue to provide necessary, vital services during time of need and require civilian employees to telework in order to support the mission.
Qualifications
Bachelor¿s Degree in Accounting or Finance and relevant work experience OR four years of experience in accounting/accounts payable, and people management; OR an appropriate combination of education and experience that demonstrates possession of the knowledge and skill equivalent to that gained in the above. Knowledge of accounts payable, accounting theories, practices, methods, and techniques to independently perform a variety of assignments and advise managers on accounting and financial matters. Skill to operate a personal computer and proficient in Microsoft Office suite with advanced skills in Excel. Skill to: complete electronic communications, conduct spreadsheet analysis, analyze accounting systems, modify and adapt conventional accounting and analytical techniques and procedures to solve a variety of accounting problems. Skill to gather, assemble consolidate and analyze financial data and draw conclusions and recommend process improvements. Skill to prepare reports and guidance, provide briefings on controversial and complex topics, collaborate with various levels of management, resolve issues and problems and provide advice and assistance. The candidate should possess organizational, management, and interpersonal skills; demonstrate supervisory qualities and leadership skills, initiative, professionalism and ability to work under pressure; ability to maintain quality service in a busy office environment; excellent change management skills and willingness to be flexible. Must have the skill to supervise employees in the accomplishment of work.
How To Apply
All applications must be submitted online via the MCCS Careers website:
Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.
Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.
Closing Statement
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
- Education/certification certificate(s), if applicable.
- If prior military, DD214 Member Copy
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.