Operations Administrator

A successful commercial real estate firm in Boston is looking for an Operations Administrator to join their team. This role will serve as a trusted partner to senior leadership while supporting the efficiency of day-to-day operations across the organization. This highly visible position requires a proactive approach, strong attention to detail, and robust verbal and written communication skills.

Responsibilities

• Provide a broad range of administrative support to senior principals (calendar management, meeting coordination, materials preparation, correspondence drafting, etc.)
• Maintain files, place and track orders, and track receipts
• Support communications with equity partners and long‑term stakeholders
• Generate and distribute required reports and other stakeholder updates
• Maintain loan files, financing correspondence, compliance calendars, and reporting requirements
• Gather operational, leasing, and financial data for lender and ownership reporting
• Coordinate communication between internal and external stakeholders
• Support marketing efforts by preparing presentations, maintaining website content, and coordinating advertising placements
• Other duties as assigned for efficient and smooth running of the organization

Skills and Experience

• Bachelor’s degree required
• 3-5 years of administrative/operations experience required, ideally within a real estate environment
• Experience collaborating with commercial property management and leasing teams
• Attention to detail with a strong focus on proactive and positive approach
• Strong computer skills, including Microsoft Office, Excel, and related software programs
• Strong verbal and written communication
• Exceptional organization and attention to detail
• Ability to prioritize competing tasks in a fast-paced environment

Compensation

• $85-125k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.