Senior Office Assistant

A publicly-traded biotechnology company is looking to add a Senior Office Assistant to their team in Cambridge. This individual will be a critical member of the team and be responsible for the coordination of office activities and management of multiple tasks and projects with competing priorities and deadlines. The ideal candidate will be a dynamic, high-energy, and organized person with the ability to work in a fast-paced environment.

Responsibilities

• Coordinate travel arrangements, meetings, and calendars including booking flights, accommodations, transportation, preparing itineraries, meeting coordination, etc.
• Plan and organize internal meetings and maintain calendars for senior executives
• Prepare contracts and purchase orders
• Create and maintain databases of vendors and monitor invoicing
• Manage expense reporting for department leadership
• Create agendas for department meetings
• Attend staff meetings, take meeting minutes, coordinate actions items, and track completion of tasks
• Manage training documentation and processes using the electronic Training Management System
• Inventory and ordering of office supplies

Qualifications

• Bachelor’s Degree preferred
• 3 years of administrative support experience, industry experience preferred
• Ability to manage conflicting priorities and deliver on the most critical assignments on time
• Strong interpersonal skills and demonstrated poise, tact, and polish
• Confident self-starter who can work well with minimum supervision
• Extensive knowledge of MS Outlook, Word, Excel, and PowerPoint
• Enthusiastic, positive, upbeat, “can do” attitude
• Ability to build partnerships across the organization.
• Willingness to grow and learn to understand the business and develop skills

Compensation

• $80-90k

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.