What are the responsibilities and job description for the Office Administrative Assistant position at Mandy Li Collection?
About Us
Great Wall International Corp. is a hospitality-focused custom furniture manufacturing and procurement company serving leading hotel brands and resort developers. We specialize in custom casegoods, seating, and specialty furniture for large-scale hospitality projects. Our team works closely with designers, hotel ownership groups, and international manufacturing partners to deliver high-quality products worldwide.
We are seeking a detail-oriented and organized Office Administrative Assistant to support daily office operations and assist with project documentation, communication, and coordination.
Key Responsibilities
- Provide administrative support to management and project teams
- Manage office documentation, filing systems, and digital records
- Assist with preparation of proposals, quotations, and project documents
- Coordinate communications with vendors, clients, and internal teams
- Schedule meetings, appointments, and travel arrangements when needed
- Assist with data entry, spreadsheets, and report preparation
- Track project documentation, and internal records
- Handle general office tasks including correspondence, shipping, and supply management
- Maintain organized records for contracts, invoices, and project files
- Support accounting or purchasing team with basic administrative tasks when required
Qualifications
- Minimum Associate Degree in Business Administration, Office Administration, or a related field
- Bachelor’s degree preferred but not required
- 1–3 years of administrative or office support experience preferred
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to work independently and maintain high attention to detail
- Professional attitude and strong work ethic
- Ability to manage confidential information responsibly
Preferred Skills
- Experience working in a project-based or manufacturing environment
- Familiarity with spreadsheets, data entry, and document management
- Basic understanding of purchasing, logistics, or vendor coordination is a plus
- Bilingual (English / Chinese) is a plus but not required
What We Offer
- Competitive salary based on experience
- Professional and supportive work environment
- Opportunity to grow within a dynamic international business
- Exposure to hospitality design and global manufacturing projects
To Apply:
Please submit your resume and a brief cover letter outlining your experience and interest in the position.
Job Type: Full-time
Pay: From $34,000.00 per year
Schedule:
- Monday to Friday
Ability to Commute:
- Alhambra, CA 91803 (Required)
Ability to Relocate:
- Alhambra, CA 91803: Relocate before starting work (Required)
Work Location: In person
Salary : $34,000